How is vacation pay calculated? Calculation examples

2024 Author: Howard Calhoun | [email protected]. Last modified: 2023-12-17 10:16

This year there is an updated procedure for calculating vacation funds for officially employed citizens. The need to make changes to the previously established system of accrual of finance arose due to the increase in the number of holidays that free people from work duties.

Shapes and sizes of holidays

The current labor legislation provides every employee with the right to a guaranteed vacation right once a year. In this case, the worker receives a certain amount of money (vacation pay). Also, during the specified period of absence of a person at work, his place of activity and speci alty remain unchanged. Before answering the question of how vacation money is calculated, it is necessary to dwell on the types of recreation. Information is provided below.

There are five fundamental types of vacations in total:

• relying once a year to each employee;
• study leave;
• "for family reasons";
• maternity (provided to a woman in connection with her pregnancy and upcoming birth; forcaring for a young child until he or she is three years old).

Standard vacation features

The annual leave due to each employee is granted for the actual time worked, at least 11 months. Its size is twenty-eight calendar days. An employee can be granted the specified type of leave, by agreement with the administration of the enterprise, and after 6 months of actual working off. However, in this case, the advance payment principle applies.

When receiving initial higher education (on a correspondence course) in an institution that has the appropriate state accreditation, study leave is provided. It is given for the duration of the session, the period of which is reflected in the certificate of the university sent to the employer. This type of leave is also provided for the time of passing the final exams and defending the student's diploma.

The third form of time, exempting from the performance of labor duties, is provided without accrual of vacation funds, at the expense of the employee himself, due to the presence of certain personal circumstances. Its term can reach up to two weeks per year (subject to agreement with the employer).

Maternity leave

A woman preparing to become a mother is issued the so-called "maternity" leave until the actual birth for a period of one hundred and forty days, provided that she provides the employer with a medical sheet of the established form. In the case of the fact of adoption of a baby who has not reached the age of three months, it is necessarya similar leave of seventy days.

After the birth of a child, one of the parents may be given time off to care for the baby until the latter is three years old. The deadline for the specified form falls on the birthday of a child who has reached the age of 3 years.

How vacation pay is calculated in all the above cases will be described below.

General settlement procedure

As a general rule, when calculating vacation funds payable to an employee going on vacation, the principle of multiplying the total number of vacation days by the earnings of one working day is initially used. To calculate the average cost of the latter, the following formula is used, in which the average earnings per working day is equal to income (salary + bonus payments + various types of additional payments, as a rule, accrued to public sector employees) is divided by: the number 12 (the number of months in a year), to the number 29, 3 (the average statistical coefficient established by law).

For example, the total income of an employee for the past year, equal to 800,000 rubles, is divided by 12 and by 29, 3. As a result, we get the amount of 2275 rubles 31 kopecks. This is the average cost of one working day. After that, we multiply the indicated amount by the number of vacation days, let's say 24. As a result, we get 54607 rubles 50 kopecks. This is the total amount of vacation funds.

It should be noted that the employee's income does notinclude the so-called hospital money, as well as various types of compensation (travel, mobile phone payments, medical procedures, material assistance). The above example reveals the answer to the question of how vacation pay is correctly calculated.

Schedules and timing of vacation pay

In general, all enterprises adhere to the established rule of sending their employees on vacation, according to previously drawn up vacation schedules. At the same time, new employees can be temporarily relieved of their labor duties, without compiling them, the time is determined by agreement with the management. Leave is also possible in the initial working year, if this is expressly indicated in the employee's employment agreement.

Since vacation finances are taxable along with other payments, the company's accountant needs a certain amount of time to check all documents, as well as calculate vacation pay, from which taxes should be withheld. According to the law in force in our country, vacation pay must be paid to the employee 3 days before the start of the vacation itself. Violation of this rule is fraught with high fines for the organization.

Length of rest time

The duration of the vacation period depends on the established full or part-time working daily regimes, provided for by the conditions reflected in the agreements between the employer and his employee, on which the number of vacation days directly depends. Based on the general rule in force, the mandatory annual leave is twenty-eightcalendar days in a year that also includes Saturdays and Sundays.

The period of calculation of time for rest must necessarily include the time during which the employee performed his duties, and was also absent from work while maintaining his place. Also, in the specified period, being at sessions, on business trips, on sick leave, on the performance of state duties, as well as in cases of suspension of the work cycle by decision of a special body, due to violation by the administration of the established rules protecting labor.

In case of dismissal of an employee illegally, and his subsequent reinstatement through the court at work, this period of absence also gives the right to be included in the vacation period. Separate categories of employees are provided with individual minimum periods of time for rest. So, for minors and employees of the state, as well as people with disabilities, they are thirty days, for workers in hazardous industries forty-nine, for teachers from forty-two to fifty-six days. The above information exhaustively answers the question of what period vacation pay is calculated for.

Cash payments upon dismissal

The payment of finances due to an employee leaving the enterprise is different in its specificity, in order to understand how vacation pay is calculated upon dismissal, you should carefully read the information below.

In case of dismissal of an employee who has not worked for one year, but has alreadywho went on a full vacation in advance, the number of excessively provided days for rest is taken into account, which are taken into account when preparing the final calculation, while a certain amount is deducted from it. Upon dismissal of an employee who has worked a full year, and has not “taken off” the prescribed vacation, on the contrary, monetary compensation is due for unused days for legal rest. The specified compensation in both cases is calculated identically to vacation pay (the average cost of one day is multiplied by the number of days).

How vacation pay is calculated after maternity leave

It should be borne in mind that a woman who has returned to work from a decree has all the rights to the main annual leave, regardless of how much she actually worked. When calculating vacation pay after maternity leave, her average average income for the last year of her work is taken, from which the average cost of a day is calculated using the following formula.

Let's say the income is 500,000 rubles. It is divided by the number of months in a year (12), as well as by the average coefficient (29, 3). As a result, we come to the desired indicator: 500/12/29, 3=1422 rubles. We multiply this amount by the number of vacation days (28), receiving the amount of compensation due to the woman as vacation funds. We consider this: 1422 x 28 \u003d 39,816 rubles.