For young professionals: how to properly stitch documents

2024 Author: Howard Calhoun | [email protected]. Last modified: 2023-12-17 10:16

A large amount of documents is available in any organization. Not all of them need firmware. For beginners, this operation can be completely incomprehensible and unfamiliar. Therefore, let's figure out how to properly staple documents, and why, in general, this is necessary.

Firmware must be done in every organization. This procedure ensures the protection and safe storage of documents. There is no specific algorithm according to which it must be strictly executed. Each organization and different authorities have their own requirements.

For flashing you will need: documents, a needle with nylon threads (or twine), scissors, glue, a hard cardboard cover and a seal. Next, follow the instructions on how to properly staple documents.

Step 1. Preparatory stage. Before you start stapling, you must carefully inspect all documents and remove metal objects from them (staples, paper clips).

Step 2. Arrange the documentation in order.

Step 3. Then in the upper right cornernumber sheets, not pages. If there is information on the reverse side of the paper, then the numbering is carried out separately. A set of diagrams or maps consisting of several sheets is considered as one. After this action is completed, the exact number should be noted on the back of the gluing.

Step 4. Now let's figure out how to properly stitch documents. On the left side, in the center of the fields, from 3 to 5 holes must be made strictly vertically so that you can view documents. This can be done using a binding machine, an awl, or drilled with a drill or punched in parts evenly with a hole punch.

Step 5. Pass two layers of thread or twine through the holes.

Step 6. Direct the ends from the middle hole from the back of the sheet and fix the knot. Leave a free piece of thread 6 centimeters long.

Step 7. Put data on paper 4x5 centimeters in size: number of numbered sheets, firmware date. The person responsible for the documents must legibly sign. After that, the seal of the organization is applied.

Step 8. Stick the paper so that it covers the knot.

Step 9. Next, the manager or other authorized employee certifies the gluing. The print must be on the label and part of the sheet.

Here's how to properly staple documents. It should be noted that this algorithm may differ depending on the rules provided by the organization. All of the above should be performed by a specialist who is indicated injob descriptions duty to flash documents.

Shelf life

According to the law, enterprises are required to ensure the safety of primary securities for a certain or very long period. Documents on the initial cost of fixed assets are kept for 4 years after write-off. An income tax return confirming the loss must be archived for the period for which it reduces the tax base. Accounting information on insurance contributions to the pension fund, social insurance fund and FFOMS should be kept for six years (paragraph 2 of article 28 No. 212FZ).