Job description of the warehouse manager: duties, requirements, rights

2024 Author: Howard Calhoun | [email protected]. Last modified: 2023-12-17 10:16

The duties of a warehouse manager are to be able to competently organize work, be a professional manager and an experienced specialist in his field. The first thing the warehouse manager does according to the job description is to divide the territory of the warehouse into functional zones. The storage room usually includes the following areas:

• receiving goods;
• configuration;
• shipment of goods;
• storage area.

The head of the warehouse also makes decisions about the various deliveries of certain components, has a complete picture of the availability of product leftovers in the warehouse.

Is a job description mandatory?

There are no strict, binding laws for compiling a job description for a warehouse manager. Drawing up instructions is a purely personal initiative of the employer. The position of the head of the warehouse is directly related to the storage and circulation of inventory items, and the availabilitya well-written job description will help both the employee and the employer in asserting their rights and obligations in the presence of controversial issues.

General approximate provisions of the job description

The head of the warehouse is responsible for the competent placement of personnel and a clear reporting structure. The position belongs to the category of managers, so only the head or director of the company can hire or fire him. Its main task is to properly organize not only the reception, shipment, but also the further storage of material assets.

The warehouse manager's job description usually obliges him to bear full responsibility for completing the warehouse with technical equipment and labor resources. This position is assigned to a person with a higher education and most often with at least 2-3 years of work experience.

Duties of a Warehouse Manager

The warehouse manager job description includes the following responsibilities:

• Mandatory annual inventory of products and goods.
• Conducting interim inventories.
• Management of work on the reception, rational placement, storage and release of inventory items in the warehouse.
• To be able to competently organize loading and unloading operations in a warehouse.
• Compliance with safety regulations, labor protection, fire safety.
• Document managementwithin the unit.
• Develop schedules for setting up and shipping goods.
• Create the necessary established reporting, follow the rules not only for registration, but also for the delivery of income and expenditure documentation.
• Ensure timely inspection and repair of equipment, inventory in the warehouse.
• Make a work plan for the month, week, day.

In addition, the job description of the head of the finished goods warehouse obliges to know and use the rules and procedures for warehousing, as well as storing various groups of material assets. The warehouse manager must be able to ensure the safety of stored valuables, taking into account storage modes, and keep a written record of warehouse operations.

The head of the warehouse is a financially responsible person. Usually, he has drivers, order pickers, computer operators, loaders, and freight forwarders subordinate to him. He, like any other boss, has a deputy. The job description of the deputy head of the warehouse is approximately the same as that of the head of the warehouse.

Incidents at work

Often, the job description of a warehouse manager lists responsibility for incident management. He must be able to competently solve the following tasks:

• technology violation;
• equipment failure;
• loss or theft of commodity and material assets;
• any event that incurs additional costs;
• claims and customer dissatisfaction.

WhenIn the event of any incident, the warehouse manager must immediately notify the director of the organization and register this case in a special register. Further, an official investigation is being carried out to determine the causes and perpetrators of the incident. The damage caused to the company is identified, and ways to solve the problem are sought. After the work done, it is important to develop measures to prevent the occurrence of such cases.

The warehouse manager usually has the right to determine the punishment for guilty employees, but with the consent of the director. After that, he oversees the implementation of the planned activities.

Rights and responsibilities of the warehouse manager

The warehouse manager has the right to make any decisions that are within his competence. He can set requirements for management to create normal optimal conditions that are necessary for the performance of official duties. Suggestions for improvement are welcome.

In the section on the responsibility of the head of the department, 3 types of responsibility are most often described in general:

• disciplinary - in case of non-performance or improper performance of labor duties;
• material - in case of damage caused to them within the limits established by labor and civil legislation;
• administrative or criminal - when committing the relevant offenses (although this is no longer within the competence of the enterprise).

Approximate list of manager's responsibilitieswarehouse:

• for both performance and non-performance of work processes and their job duties;
• if material damage was caused to the company through his fault;
• in case of an offense committed in the course of activity.

Warehouse shift supervisor and his job description

The shift supervisor is subordinate to the warehouse manager. In his absence, duties are transferred to the senior storekeeper. The warehouse shift supervisor job description prescribes the following:

• He must ensure and check the execution of the assigned work, as well as coordinate the work of subordinates.
• Monitor compliance with the established regime by all those working in the shift.
• Responsible for the observance of labor protection rules by shift personnel, as well as for safety.
• Monitor the implementation of the rules for the operation of equipment, conduct technological processes in accordance with the approved instructions.
• Perform 1st stage of control when accepting a shift.
• Conduct familiarization with the records in the reporting journals, with the new instructions of the management.
• Identify and correct shortcomings in work.
• During the shift, make a tour of workplaces, checking their condition, work performed, working conditions.
• Supervise the compliance of workers with all the rules and regulations of the work process, the maintenance and proper operation of instruments and equipment.
• To analyze the results of the work activities of the shift,identify possible causes that cause downtime. Eliminate identified deficiencies.

Grounds for drafting a job description

A sample job description for a warehouse manager is compiled on the basis of the description of this position, using a qualification directory. The employer has the right to independently reduce or expand the scope of rights and responsibilities in accordance with his actual requirements that apply to the position. After drawing up the instructions, it must be confirmed by the head of the organization, firm. Then the employee studies it and puts his signature.