Preparation of 3-NDFL declarations for individuals

2024 Author: Howard Calhoun | [email protected]. Last modified: 2023-12-17 10:16

The 3-personal income tax return is compiled by citizens in the presence of income from which the tax agent has not paid the fee. Additionally, it is formed if a citizen needs to receive a deduction, which can be social, property or any other. In any case, a citizen must understand the rules for drawing up a 3-NDFL declaration. Such a declaration will have to be accompanied by other documents that confirm various expenses, the possibility of obtaining a deduction, or the presence of various incomes that were not declared by the tax agent.

When required?

The preparation of 3-personal income tax returns for individuals is required only in certain situations:

• Purchase of residential property. In this case, each taxpayer for whom personal income tax is paid by the employer can expect to receive a property deduction. Its size is 13%, and it is calculated from 2 million rubles, so the maximum amount you can get from the state is 260 thousand rubles. Only the amount transferred for a citizen to the budget as personal income tax is returned annually, therefore, in order to receive a fulldeduction, you usually have to file a declaration for several years in a row, receiving small amounts of funds in a bank account.
• Deduction for mortgage interest. To purchase a new home, citizens can apply for mortgage loans. For the interest paid, a second property deduction is assigned, the maximum amount of which is 3 million rubles. Drawing up a 3-NDFL tax return is a mandatory process that allows you to receive this amount of funds. Documents confirming the person's right to a deduction must be attached to the declaration.
• Finishing other types of deductions.
• Receiving undeclared income. Each citizen's tax agent is his employer. It is the head of the enterprise in which the person works who is obliged to pay income tax for his employees, as well as to submit declarations for them. If a person sells real estate or a car, as well as other valuable property, then an independent preparation of a 3-NDFL declaration is required, which is submitted to the Federal Tax Service before April 30 of the next year. If a citizen does not comply with this requirement, then he will be held accountable.

In each situation, different information is entered into the declaration. You can fill it out manually or using special programs on your computer. Drawing up a 3-NDFL declaration is considered a simple process, so every citizen can complete the procedure on their own. If problems arise, then you can use the help of special consulting firms.

Deadline

The time period during which you need to submit a correctly completed declaration depends on the reason for which this documentation is being generated.

If the main purpose of drawing up a 3-NDFL declaration for individuals is to receive any deduction for the last year of work, then you can submit a document at any time, since in this case there are no restrictions.

If documentation is submitted to calculate the tax that was not paid by the tax agent, then the document must be submitted before April 30 of the next year, otherwise the taxpayer will be held accountable.

What documents are required when making a deduction?

In addition to the correct preparation of the 3-NDFL declaration, it is necessary to prepare and submit other documentation to the FTS department. If reports are generated on the basis of undeclared income received, then papers are prepared confirming the receipt of a specific amount of funds.

If a 3-personal income tax declaration is being drawn up when buying an apartment on a mortgage, then the following documents are prepared:

• 2-personal income tax certificate received from the main place of work, and it contains information about the income of a citizen for one year of work, and also indicates the amount of funds paid for a citizen in the form of income tax;
• contract for the sale of real estate;
• extract from USRN confirming that the purchased object was officially registeredon the applicant;
• payment documents confirming that the citizen transferred the due amount of funds to the seller;
• mortgage agreement, if bank funds were used to purchase real estate;
• copies of passports of all co-owners;
• copy of the applicant's TIN;
• a well-written application in the form of the Federal Tax Service;
• bank account details, where the funds presented in the form of a property deduction will be transferred;
• if the applicant has minor children, copies of their birth certificates are additionally prepared.

All documents are checked within two months, after which a decision is made on the possibility of assigning a property return. If this decision is negative, then it is usually required to bring any documents or make corrections to the application. If the answer is positive, then within one more month the required amount of funds is transferred to the specified bank account. Therefore, the procedure for obtaining the deduction takes about three months.

What do you need when paying tax?

If a 3-personal income tax declaration is being drawn up when selling an apartment or other property, then the following papers are additionally prepared:

• contract of sale, which contains information about the cost of the sold object;
• extract from Rosreestr, with which you can understand what is the cadastral value of the sold apartment;
• payment documents confirmingthat the citizen received the due amount of funds from the buyer.

Based on the submitted documentation, the employees of the Federal Tax Service make competent calculations to determine exactly what amount a citizen needs to pay in the form of tax. If a person has owned a home for more than three years, then he will not have to pay tax. To reduce the fee, you can additionally bring the contract on the basis of which the apartment was originally purchased, so that the tax is levied only on the difference between the purchase and sale price.

What documents do I need to receive a deduction for treatment?

Drawing up a 3-personal income tax declaration for a social deduction allows you to get a refund of a certain amount spent on various significant purposes. Most often, people want to receive a refund for the costs associated with treatment. To do this, it is important not only to correctly fill out direct reporting, but also to prepare other necessary documentation. This includes:

• 2-personal income tax certificate, which can be obtained at the main place of work;
• contract on the basis of which medical services were provided;
• copy of the license of the medical organization where the person applied for help;
• receipt confirming payment for medical services;
• copy of applicant's passport;
• application in the form of the Federal Tax Service;
• Bank account details where funds will be transferred in the form of a refund.

All documents are submitted to the Federal Tax Service together with reporting.

What do you need to receive a tuition deduction?

If reporting is done to receive a tuition deduction,then you need an agreement drawn up with an educational institution that has the necessary license to operate. Additionally, payment documents are prepared containing information on how much money was transferred to this organization.

What documents do I need to collect to draw up a 3-NDFL declaration? It depends entirely on the purpose for which the reporting is being prepared. You can clarify the full list of documentation directly from the employees of the Federal Tax Service.

Pen alties for violations

Drawing up a 3-personal income tax declaration when buying an apartment is not a mandatory process, since reporting is only necessary if the citizen himself wants to receive a deduction. But if a person has undeclared income, then he will have to compulsorily draw up and submit this document to the Federal Tax Service. Moreover, this must be done before April 30 of the next year.

If the documentation is not submitted to the FTS office within the established time frame, you will have to pay a fine of 1 thousand rubles, but only on condition that the tax is paid on time. If the fee is not paid, then the pen alty is 5% of the amount of payment, and it is charged for each month of delay. But the total amount of the fine cannot be more than 30% of the payment or less than 1 thousand rubles.

Composition methods

There are many ways to form a declaration. These include:

• entering data manually into a special form;
• filling out the document on the computer;
• use of specialprograms for drawing up a declaration 3-NDFL;
• appeal to private lawyers or consultants, as well as to specialized companies that provide services for filling out declarations, but these services are paid, so you will have to prepare for additional expenses.

The most important thing is to use special programs. With their help, calculations are performed automatically based on the information entered.

What data is included?

The information to be included in the declaration depends on the reason for its formation. The following information is included by default:

• personal information about the taxpayer, provided by his full name, TIN, place of work and contact details;
• the amount of earnings for one year of work, and information must be taken from the 2-personal income tax certificate;
• information on expenses incurred, if a citizen previously bought an apartment or paid for treatment or education;
• information about the income received from which the employer did not pay income tax;
• a formula for calculating and correctly determining the amount of the fee or tax deduction.

Based on the information available in this document, the employees of the Federal Tax Service are recalculated, after which a certain part of the tax paid is refunded or the required fee is collected from the taxpayer.

It is even allowed to draw up a 3-personal income tax declaration by pensioners who want to receive a deduction. But they will only be able to receive a refund for the last three years of work orprovided they are working pensioners.

How to apply?

There are many ways to transfer a correctly formed declaration to the Federal Tax Service. To do this, you can use the following options:

• personal visit to the FTS office with two copies of the declaration in paper form, and one document is transferred to the service worker, and the second is marked with acceptance, after which it remains with the applicant;
• sending the declaration by mail, but only a registered letter with an attachment description is selected;
• electronic transmission via the Internet, for which you need to use the services of an EDI operator, but this requires an EDS.

Most often, taxpayers represented by individuals choose to visit the FTS branch on their own to transfer documentation to an employee of this service in paper form.

Filling rules

The procedure for preparing a 3-NDFL declaration is considered very simple, but if the taxpayer decides to deal with this process on his own, then the following rules must be taken into account:

• if information is entered by hand, then you need to use only block letters;
• on each sheet at the top you need to indicate the TIN of the taxpayer;
• the amount of tax payable is written in whole rubles;
• Miscellaneous corrections or false information are not allowed;
• duplex printing is not allowed;
• no need to print blank pages.

You do not need to staple or otherwise secure the pages in this document. If you correctly approach the process of drawing up a declaration, then the process is easily carried out independently by each taxpayer.

Conclusion

Drawing up a 3-NDFL declaration may be required in different situations. The procedure can be performed independently or with the help of specialists who charge certain funds for their services. When receiving undeclared income, the declaration must be submitted at a strictly defined time, otherwise you will have to pay a fine.

You can create a document by hand or using a computer. You can transfer it in person to the department of the Federal Tax Service or it can be sent by mail or the Internet. If there are difficulties with filling out the declaration, then it is advisable to trust the specialists.