2024 Author: Howard Calhoun | [email protected]. Last modified: 2023-12-17 10:16
Despite various beliefs and theories, the whole world today is dependent on oil. It is an integral part of most of the things around us. The main among them is fuel, which only rises in price every year. In this regard, the write-off of fuels and lubricants and their accounting are considered key for any industry related to cars. A clear system and close supervision can sometimes save up to 30% of transportation costs.
When calculating, as a rule, two main criteria are used: distance and fuel consumption per 100 km. Today, the procedure for writing off fuel and lubricants is clearly regulated and drawn up in a separate document. As a rule, such a certificate is issued for a certain period of time and signed by a specially authorized person. This procedure is necessary for any enterprise, somehow connected with motor transport. According to the decree of the Ministry of Transport of 2003, the tax authorities have the full right to examine all information on spending onfuel. The established long-term practice has shown that the write-off of fuel and lubricants according to waybills is the most advanced system today.
Compliance with these requirements is in the first place in large transport enterprises. This attitude of management to this topic kills two birds with one stone. Firstly, it eliminates unnecessary problems and fines from the tax authorities. Secondly, it allows you to independently study and control fuel consumption rates. There are cases when the write-off of fuel and lubricants exceeds the limits established by law.
Often this is due to additional re-equipment of the car for the needs of the enterprise, or with the unsatisfactory condition of the equipment.
If the second option is easy enough to eliminate, then the first may cause some difficulties, but they can be solved. The law allows in this case to increase the actual fuel consumption, regardless of the instructions of the manufacturer. But all this must be supported by the company's regulatory documents and the director's personal order to increase the expense item for the write-off of fuel and lubricants. As practice shows, in the case of litigation, a good regulatory framework allows the taxpayer to win the case.
An important link in this chain is the driver himself, because a lot depends on the accuracy of the data entered by him in the waybill. Thus, the write-off of fuel and lubricants is the joint responsibility of both the employee and the employer. At the end of the month, the accounting department must reconcilewaybills with their internal documentation for balance discrepancies. This control allows you to get the maximum data on the work done by the driver for the month. And if everything is done according to one schedule, and fuel costs increase, this will immediately be visible in the reporting documentation, which will allow timely action.
Decommissioning of fuel and lubricants is a rather complex and diverse process, which includes a variety of documentation and specifications, depending on the type of activity of the company. Therefore, before allocating funds for the purchase of fuels and lubricants, we recommend that you carefully study this issue and prepare all the necessary documentation. Sometimes even the smallest receipt or waybill will save you from paying hefty tax fines.
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