2024 Author: Howard Calhoun | [email protected]. Last modified: 2023-12-17 10:16
Sending an employee on a work trip is accompanied by the obligatory execution of the following documents: a business assignment for a business trip, an order and a business trip certificate. As a rule, the employee takes the necessary funds into account in advance by filling out an appropriate application. Or payment for business trips is made upon return to a permanent place of work, and the company reimburses the money spent. In both cases, the basis for payment is an advance report and documents confirming certain expenses (tickets to and from the destination, hotel bill, per diems).
The amount can be transferred to a personal account or received in cash at the cash desk of the organization. The report on the business trip is carried out within three working days after its completion. In the case of a trip abroad, the period is extended to ten days.
The order to send on a business trip is a unified form. It is prepared most often in the HR department. Further, the document is signed by the head of the organization, and its number, date and name are recorded in a separate journal for registering orders for business trips. The seconded employee gets acquainted with the order against signature and receives a copy of it.
A business assignment for a business trip is a mandatory document, as it reflects the content of the trip. Before this document is signed by the head of the organization, it is coordinated with the immediate supervisor of the employee. It is important to know that there are certain categories of employees who are protected by law and have the right to refuse to travel:
- pregnant women;
- women with children under 3;
- employees under 18;
- employees working in the organization on the basis of a student agreement and sent on a business trip not related to training;
- single parents, if the child is under 5;
- parents raising a disabled child;
- employees caring for a sick family member.
A business assignment for a business trip may have a reverse side, where the above categories of citizens are listed and columns are allocated for the employee - refusal / consent to a business trip, full name, position held and date of signing. Both facts (agreement or disagreement) require only a written confirmation. Strict compliance with legal requirements when filling outdocument will save you from conflict situations.
In addition, a business trip assignment contains a progress report, which is summarized by the worker himself. And this action must be confirmed with a personal signature by both the immediate supervisor and the head of the company. In order to avoid problems with the trip report before the accounting department, it is necessary to verify the identity of the data in the entire package of documents. Any discrepancies in the last name, first name, patronymic or business trip dates will require adjustments, documentary justification and additional waste of time.
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