EGAIS: what is it and how does it work?

2024 Author: Howard Calhoun | [email protected]. Last modified: 2023-12-17 10:16

Recently, many entrepreneurs whose activities are related to the sale of alcoholic beverages should seriously think about the topic "EGAIS - what is it and how does it work." This abbreviation stands for Unified State Automated Information System. Simply put, it is a system that allows the state to control the production and sale of alcohol in the country.

Why is it needed

Each retail store, if its activities are related to the sale of alcoholic beverages, must install a special software module on its cash registers that allows you to send data to the system. It should be noted that their information is transferred to EGAIS fully automatically. This will ensure the completeness and reliability of data relating to the production and circulation of beverages containing alcohol.

In addition, it will account for all imports, special federal stamps. The EGAIS system is designed to make it difficult to sell low-quality, counterfeit products. With its help, it will be possible to analyze and understand how this industry is developing.

When to connect

Now the system is workingexclusively in test mode, but the law already contains clear dates for exactly when and which enterprises to connect to EGAIS through registration. For example, for wholesalers, the module must be delivered from November 1, 2015. In urban stores, the EGAIS program should be in place from the summer of 2016, for rural areas you can not install modules until 2017.

EGAIS - what is it? Module operation

Currently, every bottle of wine or spirits contains a special brand. Soon it will appear on low-alcohol drinks. The brand contains a barcode that encodes all the information about this drink, from the manufacturer to the release date.

Each bottle sold must be recorded in the system. To do this, the seller must use a special two-dimensional scanner. After reading the information, the module processes it and transfers it to the server, which allows you to keep online records. The retail EGAIS module has already been installed in some large retail chains.

Scheme of work

The manufacturer, organization or importer is obliged to provide each product with a brand that will contain a unique EGAIS code. After that, when the product is sold, all bottle data is entered into the system registry. In this case, the manufacturer must enter not only the characteristics of the product, but also indicate who purchased this product. After the batch has been transferred, the counterparty is also obliged to enter information into the system.

Ifthe wholesale depot transfers the product to the points of sale, then it is obliged to enter information into the Unified State Automated Information System about who it sold the goods to. After that, when the seller sells alcoholic beverages, a QR code will be displayed on the receipt, allowing the buyer to check the purchased product using the system.

Work of the system in retail

The cashier will need to choose among the group of goods alcohol products. After that, a prompt will appear on the screen to scan the code, if this operation is successful, the product will be added to the receipt, and the cashier presses the “total” button. At this point, the program will automatically generate the file and send it to the system.

After that, a receipt is generated and sent to the cashier, the receipt closes and goes to print with the necessary data. Thanks to the checks of the EGAIS Retail system, the buyer will be able to check whether the product he bought is legal.

Is it possible to avoid connection

At the moment, according to the law, there is an exemption from connecting to the EGAIS retail system for all outlets located in an area with a population of less than three thousand people. So far, it is impossible to make a correct and continuous data transfer there. But it is worth noting that these measures are not forever, since the state plans to provide remote areas with system equipment around the middle of 2017. Approximately by that time, enterprises responsible for catering will also be connected.

Why it's better to connect now

For businesses thatwilling to connect earlier than required by law, certain benefits will be provided. They will be able to keep a log of alcohol through the use of a personal account in the system. At the same time, reporting will be electronic and automatic.

Equipment for EGAIS

When answering the question “EGAIS - what is it?”, It is extremely important to mention what equipment is needed for the normal operation of the system. Each enterprise must have a FR or PTK installed that can print a QR code. You also need a personal computer on which a 32-bit operating system will be installed, preferably Windows 7 Starter.

Also, the enterprise must have Internet, the speed of which cannot be lower than 256 kilobits per second. To enter the system, cryptographic equipment, a scanner on a cash register, and more will come in handy. The company receives the system software free of charge.

Why do you need a 2D scanner or TSD

When using the system parameters, it is very important to read the code. After all, if the seller cannot receive the data, for example, because the barcode is damaged, then he has no right to sell the product. That is, a bottle with a damaged or incorrect code must be returned to the wholesale base or written off at a loss. Therefore, if all products are checked at the stage of receiving the goods, many problems with its implementation can be prevented.

Electronic signature

All reporting materials must contain QEP, aboutThis is what the country's legislation says since the beginning of 2014. To create it, cryptographic means of the Federal Security Service are used, and its authenticity must be confirmed by a certificate issued by an accredited certification center. In other words, this signature must be guaranteed to be genuine.

What to do if the system crashes

When giving information related to the question “EGAIS - what is it?”, It is important to mention what to do in case of malfunctions. If the program fails, and it cannot transfer data online to the server, then the program starts working offline. EGAIS is capable of accumulating data for no more than three days, in order to send them to the server later.

Therefore, its performance will not be affected by failures, and as soon as the master fixes the problem, everything will work normally. But this period so far only applies to test versions, in the future it may be reduced or increased. Everything will depend on where the system is, what kind of connection it has.

What is the use of the system for retail outlets

The benefits for retail are undoubtedly present. After all, after paying for the goods, the client has not only products, but also a check. And here, using a code and a phone number, any buyer will be able to verify the legality of the purchase and the quality of the products. And this means that the store will be more trusted, because it legally confirms its quality and reliability.

What is important to know when working with the system

Working with the system, you need to scanevery bottle, regardless of how many boxes of products arrived. When installing the software, the device must be equipped with an operating system no older than Windows 7. So far, only strong drinks are taken into account in the system, so the alcohol log book cannot be completely filled, but work with it is partially reduced. If the system detects problems with the bottle that is being scanned, then the company will only be able to find out about this after a visit to the store by specialists conducting the check. The problem may be the fact that this bottle has already been scanned at another outlet, or something similar.

If it is impossible to read the code from the bottle, it must either be returned to the supplier or written off from the sale. Even having a license to sell alcoholic beverages at retail does not give the right to move products from one outlet to another. But legal entities engaged in wholesale trade have this right. If the connection between the personal computer and the cash register is lost, then the store is obliged to stop work and stop selling products. At the same time, it is important that the system sends reports at least every three days.

Government comments on implementation

According to representatives of the authorities, the introduction of EGAIS is a forced measure that will help resolve the situation associated with the distribution of illegal alcoholic beverages throughout the country. If the entire volume of production, purchase and supply, as well as the sale of alcoholic and alcoholic beverages will betaken into account, this will affect the transparency of this area. Thus, government agencies will be able to identify low-quality products and stop attempts to sell them. Perhaps, after some time, the government will decide to establish a link between the Unified State Automated Information System-transactions with timber so that low-quality products are withdrawn from this industry as well.

As for the opinion of retail entrepreneurs, they are very concerned about the implementation of this system. After all, they can suffer greatly for untimely sent reports. If information about the sold products arrives later than the specified period, the outlet may not only be fined, but also deprived of the opportunity to distribute alcoholic beverages. And as you know, alcohol gives stores more profit than any other product. After all, buying it, people also take snacks to it. It is difficult to earn as much from food alone as you can from selling liquor.

It is worth noting that government agencies are planning to introduce this system in Crimea. Therefore, anyone involved in the retail of alcohol and spirits should read all the points and consider what they need to change in order to implement accounting software. The fight against illegal alcoholic beverages and other products is carried out at a very serious level, and we can only hope that there will be fewer products in our country that can harm consumers. Now that every bottle will be registered at the state level, sellers and private enterprises simply will not haveopportunities to earn money on low-quality and illegal products.