To help an accountant: submission of reports in electronic form

2024 Author: Howard Calhoun | [email protected]. Last modified: 2023-12-17 10:16

In order to reduce the burden during the reporting period, the tax authorities strongly recommend switching to electronic filing of declarations. This method significantly saves taxpayers time and greatly simplifies the reconciliation of necessary payments and charges.

Electronic reporting has a number of advantages

Reporting sent via electronic communication channels has a number of advantages over paper documents. Despite the fact that a certain amount of money will have to be paid for the services of a specialized operator every month, electronic reporting is beneficial for the company.

Firstly, if the electronic document does not need to be duplicated on paper, then the costs of stationery and reporting archiving are reduced. The submitted reports are also stored in electronic form and, if necessary, printed out from the program. Secondly, postage costs are reduced and there is no need for courier services. All these cost items are an important part of the cost of goods orservices provided by the company.

When submitting a declaration through a specialized program, there is no need to carefully check each figure. If a discrepancy between the digital ratios is detected, the program itself will tell you where to look for the error.

Reports to the tax office in electronic form are always submitted on current forms, since all changes in legislation are constantly uploaded to the program. When loading an old form, the system will report a format mismatch.

Additional features of electronic document management

Connection to the electronic document management gives companies a number of advantages that are very useful in their work. Users of the system have the opportunity to receive extracts from the register of legal entities, order certificates of absence of debts, and conduct a desk audit remotely. Submission of reports in electronic form significantly saves the accountant's working time and allows you to be aware of all changes related to the receipt of documentation and payments.

All submitted reports are sorted by date of submission and calendar period. The program also stores all business correspondence received from funds and regulatory authorities. In order to protect electronic information, the program backs up and, in case of failure, restores lost data.

What makes electronic reporting attractive?

For the convenience of working with electronic document management and attracting new customers, specializedoperators offer a service such as sending SMS alerts in case of messages or changes in the status of submitted reports. Also, to optimize work in large accounting departments, a multi-user version of the program is installed with the possibility of submitting several reports at the same time.

Regardless of the form of ownership and type of accounting, users can form any unformalized requests to funds and the tax office. According to the regulations for processing received documentation, the taxpayer must be sent a response about the acceptance of the document and forwarding it to the executive department.

How to become a user of electronic document management?

In order to become a member of the electronic document management, it is necessary to conclude an agreement with the tax office. The document will describe in detail the conditions for data transfer, the procedure for resolving disputes. After that, the company selects a specialized operator who will carry out the data transfer.

Reports transmitted via communication channels must be signed with an electronic digital signature, which can be obtained at the certification center. Such a key allows you to accurately identify incoming documentation. EDS has a certain period of validity, after which the key is updated and extended remotely, the submission of reports in electronic form is resumed. This measure was invented for security purposes and additional information protection.

Depending on size andthe needs of the company, you can choose the most suitable package of services. If the company submits only a quarterly and annual report, then there is no need to buy the entire range of services that provide for the monthly submission of documents. Also, the taxpayer has the opportunity to use the services of a third-party organization that is engaged in the submission of reports. In this case, you do not need to conclude an agreement with the operator and purchase a computer program.

For more information, you can refer to the official websites of regulatory authorities and read detailed instructions and recommendations there. For example, you can submit a report to the FSS in electronic form absolutely free of charge by receiving a personal EDS.

Submission of zero reporting in electronic form

Zero reporting must be submitted on a common basis with the main documentation. Despite the fact that there are no accruals in the documents, a fine will be imposed on the organization for failure to submit such documentation. Submission of reports in electronic form greatly facilitates the work of an accountant and saves time. In addition, this method disciplines the taxpayer and helps to avoid pen alties. This is especially important at the beginning of a company's operations.

Reporting to the pension fund in two minutes is real

The financial statements submitted to the Pension Fund are the most important, because on the basis of the data presented, the fund receives information for calculating future pensions. The report to the FIU in electronic form is submitted through a specializedtelecom operator and signed with digital signature. The sent calculation is preliminarily accepted for verification, and in case of an error, the fund notifies the taxpayer. Such communication helps to rationally use working time and correct inaccuracies in time.

The annual report is a pretty tough time for any accountant. With the advent of the possibility of submitting electronic documentation, everything has been greatly simplified. Every year the number of users of this service is growing, so companies that have not yet connected to electronic document management should hurry up.