Sample questionnaires for employment: how to fill them out correctly

2024 Author: Howard Calhoun | [email protected]. Last modified: 2024-01-17 18:37

It is sometimes quite difficult for the head of an enterprise to decide which applicant is more suitable for a vacant position, it is even difficult to determine which of the candidates to invite for an interview. The resume form is not unified, and some applicants focus on one information, others on another. To resolve this issue, many enterprises offer candidates to fill out a job applicant questionnaire, a sample of which they create on their own.

What is a profile

The questionnaire is not a mandatory document, the employer does not have the right to demand it from the applicant at all. Moreover, the management of the enterprise does not have the right to insist on the disclosure of any personal information, family information, religious affiliation or political beliefs. But if the candidate for the position agreed to this, then a sample of the completed application form when applying for a job is attached to the personal file of the hired employee.

The questionnaire has many similarities with a resume, with the only difference being that it needs to display exactly the information thatthe employer is interested in, and not the one that the applicant wants to present.

Types of profiles

Today, recruiters distinguish three types of questionnaires. The table will show you this.

For interview	The forms of such documents are usually placed in shops and other public places, sent by mail or downloaded from the websites of the enterprise. The applicant fills it out and sends it to the employer as an offer of his candidacy for a vacant position
For employment	This type of questionnaire assumes that the applicant has already been invited for an interview, and he fills it out directly at the time of communication with the employer
When applying for a job	The questionnaire is filled out already when the candidate has received an invitation to start working and has given his consent. The completed form is attached to the personal file.

Rules for compiling the questionnaire form

There are no uniform rules for the form of the questionnaire when applying for a job. The sample is always compiled by the personnel department, taking into account the requirements of the top management of the enterprise. Although in practice the general rules that are typical for questionnaires at any enterprise have already been worked out. The following items must be included in the form:

• F. I. O.;
• place and date of birth;
• citizenship;
• marital status;
• place of registration and residence;
• contacts for communication;
• information about education and work experience.

All other required information in the sample questionnaires when applying for a job is prescribed depending on the requirements of the company's management. And it could be:

• functional responsibilities for each position held;
• information about achievements in professional activities;
• information about close relatives;
• hobbies and passions;
• presence of a criminal record;
• additional sources of income;
• salary wishes;
• presence of letters of recommendation.

How to fill out an application for an applicant

If the applicant has never worked in government agencies and has not encountered large companies, then he may not know what a sample application form for employment looks like and how to fill out. As a rule, this is done by hand. The questionnaire in its essence is a simple questionnaire and there should be no problems with filling it out. There are practically no differences in the questionnaires that are filled out at different stages of "communication" between the employer and the potential employee.

As a rule, all sample questionnaires for employment have several blocks. The table contains tips for completing the first block.

Desired Position	At the enterprise, as a rule, the form is unified for all positions, so the candidate needs to write to whichhe is applying for a vacancy
F. I. O.	You should write your last name, first name and patronymic in full
Date of birth	Usually displayed in the format: day, month, year
Birthplace	g. Sofia
Residence conditions	You must indicate the place of registration and residence, if they are different from each other
Marital status	Is the candidate married, have children, their age

In this block, some employers ask you to indicate your desired salary level. Sometimes information is requested about how a person learned about an open vacancy. It is possible that the management of the company will want to know if there are persons working in the company who are relatives or friends of the applicant.

The table shows examples of filling out the second block of different sample questionnaires when applying for a job.

Professional information	This item should indicate work experience. The description must start from the last workplace. The period of work, the name of the enterprise and the position held are indicated. Employer may ask for former employer's contact information and pay level at previous job
Specific Achievements	The paragraph can be moved to a separate section, whereyou should indicate what were the achievements, at what place of work

The next block in sample job application forms is information about education and other skills.

Education	This paragraph describes which educational institution was graduated, in what years, what was the form of education
Additional education	In this section, you should indicate information about the passage of additional courses, trainings and seminars, of course, the information should relate directly to the position for which the applicant is applying
Computer skills	Often an employer offers only to check off the programs that are required for work
Language level	This paragraph also often indicates the languages that it is desirable for the applicant to know

The fourth block of the questionnaire is usually compiled so that the employer can determine the personal qualities of the applicant, how promising he is in terms of career development. Interests may be identified. Some businesses offer a short survey, for example:

• can the candidate be on long business trips;
• is it possible to stay late at work;
• what is the desired work schedule and so on.

In closing

You should know thateven if the questionnaire is too detailed, you cannot do without a personal meeting with the employer. A person who is of interest to HR specialists will be invited to an interview, where the question of hiring will be finally decided.