Registered letter with attachment description. The procedure for sending a registered letter with a description of the attachment

2024 Author: Howard Calhoun | [email protected]. Last modified: 2023-12-17 10:16

In the age of computer technology, people write paper letters to each other less and less. It may seem that in the near future such an organization as the post office will become obsolete altogether. But in reality this is far from the case. Quite often, it is simply impossible to do without mail forwarding. In this article, we will consider the procedure for sending a registered letter with an attachment description. Let's also talk about how long the letter will take, and how much such a service costs.

What is allowed in the envelope

Before we talk about how to forward a registered letter with an attachment list, let's clarify what exactly is allowed to be sent in an envelope without violating the rules.

It is fundamentally wrong to think that only a greeting card or a letter can be sent in a postal envelope. The shipment can contain almost any paper:

• diplomas and certificates;
• civil passport;
• various identities;
• contracts;
• flat paper crafts, cardboard frames or crafts;
• photos;
• brochures;
• magazines;
• much more.

The most important thing is that the shipment does not exceed the allowed weight:

• 100 g - on the territory of the Russian Federation;
• 2,000 g - for overseas shipments.

Often, post office employees refuse to accept letters containing small items, such as jewelry. They argue this behavior by the fact that when stamping and sealing the envelope may break. The reason for this will be a voluminous investment, and postal workers will disentangle the situation. However, many of those who regularly send such things claim that it is possible to obtain consent to such an investment if explicit probing of the subject is excluded. To do this, the attachment can, for example, be wrapped with thick cardboard.

Sending registered mail

Now let's talk about how you can send a registered letter and how it differs from a regular one.

Unlike regular mail, registered mail is used to send official correspondence or various important documents. Most often sent this way:

• complaints;
• claims;
• notifications;
• contracts;
• requests;
• petitions;
• other official papers.

Unlikea regular letter, a registered letter is supplied with a special track number. On it, you can, if you wish, trace the path of departure from one point to another. To do this, you just need to go to the official portal of the Russian Post and enter the track number in the "Tracking shipments" section.

If you decide to send a registered letter, you can be sure that the person to whom it is addressed will receive it. Such a letter is not thrown into the mailbox. It is issued personally to the addressee after presenting a civil passport.

Registered mail is paid, and even if you have a postal envelope with a stamp, you can't just throw such a mail in the mailbox. To do this, you need to personally visit the post office, contact the employee and inform him that you need the "Registered letter" service. An employee of the branch will weigh the envelope and calculate the cost of sending. After payment, the shipment will be registered in a special magazine, a track number will be assigned, and a special barcode and the required number of stamps will be stuck on the envelope.

Why order a notification and how to issue it

Sometimes it is necessary to send a registered letter with a description of the attachment and a notice. This is necessary in order to know exactly when the addressee received the envelope. To do this, a special form is attached to the letter, in which the addressee signs upon receipt of the shipment. After that, the notification form is detached from the letter by the postal employee and sent back to the sender.

You shouldn't consider the notification as a piece of paper that no one needs. It's quiteofficial paper, which, if necessary, can serve as proof of receipt of correspondence on a particular day.

A special form F-119 is used to issue a notification. You can get it from a branch employee or download it on the Internet. Filling out this form is easy. Simply answering the questions is enough. If nothing comes out at all, you can ask the postal worker for help.

How to send an envelope with an attachment list

Quite often it happens that you need to clearly record which papers were sent to the addressee. To do this, there is a registered letter with a description of the attachment. This type of sending correspondence is considered the most reliable. After all, in this case, the post office takes on additional financial obligations. In the event that your shipment, God forbid, is lost, the Russian Post will be obliged to pay compensation in the amount that you estimated the letter when sending. Such a letter is assigned a special number by which it can be tracked at any point of the route.

In order to send a so-called registered letter with an attachment list, you will have to work a little. First of all, you need to download on the Internet or ask the post office worker for a special form marked “f-107”.

The sender at home or directly in the office fills out this sheet. And he does it in duplicate. Each item listed in the inventory must be evaluated. The letter is brought to the post office open and the employee of the departmentcarefully checks the contents of the envelope with the list that is indicated in the document. Only after that the post office worker signs on each copy and puts a seal. The sender also leaves his autograph.

One copy of the inventory is placed inside the envelope, and the second sender keeps. In the future, it will serve as confirmation of what exactly was invested in the envelope. Now the package (envelope) can be sealed and handed over to the post office employee for clearance.

Subtleties of sending

And now it's time to reveal the worst secret to you! Russian Post does not send a registered letter with an attachment list. Due to their ignorance, post office customers often confuse some concepts.

An exceptionally valuable letter is sent with an inventory of the attachment. In this case, the sender fills out a special form, which was mentioned above.

You can, of course, also send a registered letter with a list of attachments. No one has the right to forbid you to do this. But only such an inventory you will have to draw up by hand and in any form. No one will compare it and generally pay any attention to it. There will be no seal or signature of the branch employee on it. And this means that if necessary, you will not be able to confirm that the envelope contained exactly the documents that you, according to you, put there.

How to fill in the inventory correctly

If you are not sure that you understand how to issue a registered letter (with an attachment description), a sample can belook directly at the post office or in our article. This is, in general, a simple matter.

1. First of all, you need to specify the address of the recipient of the correspondence, that is, the one to whom you are writing.
2. In a special field, one by one, all documents placed in an envelope are entered. It is advisable to indicate the title of the document, date of issue, number and summary.
3. The next column indicates the number of documents with the same name.
4. One more column is occupied by the value of each security you declared. Any amount can be set here, but do not forget that it is from this figure that the state duty will be calculated, which will have to be paid. So do not rate a photo of your beloved grandmother in a million.
5. The bottom part sums up the total amount, which is obtained by adding all the numbers in the "Cost" column.

Since the inventory of attachments is filled in duplicate, it is very important that the information in them is letter-by-letter identical. Having found a discrepancy even in one letter, the operator may require a rewrite of the document.

How much does it cost to send a letter

It is almost impossible to answer this question unambiguously. The thing is, it all depends on too many factors. Shipping price is affected by:

• shipping weight;
• forwarding distance;
• shipping method;
• notify or not;
• custom or not;
• does the letter have some value.

For emails with attachment descriptions, remembersuch a nuance. Such letters are called "Valuable". This means that upon shipment, you will have to pay an additional duty (insurance fee) in the amount of 4% of the declared value. So before evaluating an investment, think carefully about whether you have enough money to pay for shipping.

By the way, if the letter is lost, the insurance fee will not be refunded to the sender. You will be refunded only the declared value of the shipment.

Delivery time

Another question that is often of interest to citizens: how much is a registered letter in Russia. As you understand, clarification is also required here. It all depends on where exactly the letter was sent. For example, delivery of correspondence within the same municipality cannot exceed three business days. Well, if you sent a letter to the other end of the country, then it will be quite difficult to answer the question of how much a registered letter takes in Russia.

In any case, the Russian Post has certain rules that it must adhere to. So you can often find out at least an approximate delivery time from the branch operator.