2024 Author: Howard Calhoun | [email protected]. Last modified: 2023-12-17 10:16
Personal assistant to the manager is a profession that is currently quite in demand. First of all, this is due to the development of a market economy, since in conditions of fierce competition, the financial condition of any company depends on correct and timely management decisions. The success of the director largely depends on the skills, business skills and personal qualities of the trusted person. The assistant manager, whose duties range widely from banal office affairs to operational decisions, will become an indispensable employee, the "right hand" of the boss, and most importantly, the guarantor of the completion of tasks at the scheduled time.
Personal qualities of an assistant
When choosing the “right hand”, the director of a company often pays attention not to education, but to personal human qualities. Most likely, preference will be given to a person with less experience, but with a similar opinion, than a specialist with excellent recommendations, but different life beliefs. Assistant manager, whose duties to formulate practicallyimpossible, must have the ability to read minds and at first glance determine the mood of the boss. Perform all tasks, regardless of the specifics - these can be assignments of a personal nature. If you are a sentimental person and always take everything personally, then this is not the job for you. The assistant manager should not pay attention to the discontent and breakdowns of the boss. An assistant must be dedicated and loyal to his superiors. His work, in addition to monetary reward, is motivated by a single goal - increasing the welfare and competitiveness of the company as a whole. The assistant to the head, whose duties are negotiating and concluding contracts in the absence of the first person of the company, is to some extent the face of the company. It is by it that competitors judge the state of affairs, and customers and partners make decisions about cooperation.
Job functions
So, if you intend to become a personal assistant, you should familiarize yourself with the field of activity and the list of tasks that the assistant manager performs on a daily basis. His duties, as already mentioned, range from executive to deputy.
The duties of an office manager include:
- scheduling and scheduling upcoming business and manager meetings;
- reminder of scheduled meetings, upcoming trips, organizing events and business lunches;
- control and planning of business trips: booking tickets, booking hotels,translator's job;
- documentation and organizational moments to rationalize the workplace.
Deputy duties include:
- search for the necessary information, prompt resolution of emerging issues, control over the work of structural units;
- representing the firm and boss at business meetings as needed.
In a particular company, the terms of reference may vary depending on the specifics of the company and the personal qualities of the leader.
Prospects
Highly qualified employees who perform these functions are highly valued. Most often, personal assistants are office managers, secretaries, department heads who have earned an excellent reputation during their service and have outgrown their duties. Some employees consider the position of a personal assistant as a starting point for moving up the career ladder. In the future, experience and knowledge of the structure of the company, its activities, specialization, as well as negotiation skills open up broad prospects. Experienced and distinguished workers can take higher positions, which is their lofty goal and main dream.
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