Tasks and functions of the transport department

2024 Author: Howard Calhoun | [email protected]. Last modified: 2023-12-17 10:16

Let's analyze important excerpts from the job description of the department, without which it is difficult to imagine the work of the enterprise. It's about the transport department. It is considered an independent part of the structure of the organization, and its employees report only to the deputy. director of commercial relations. Consider its tasks, functions, structure, relationships with other departments.

Structure

Both the structure and the staff of this department are approved by the director. Usually, the manager relies on standard samples, standards for the number of employees, taking into account the specifics of the activity and the amount of work.

The transport shop (department) can be divided into automobile, trackless, railway and so on. units.

Tasks

Now to the department itself. The transport department has two main tasks:

1. Organize uninterrupted service for the enterprise, the organization as a whole, as well as its departments in particular. To ensure the rhythmic activity of the entire structure to fulfill the work plans for deliveries and production at minimal cost.
2. Improve the work of their units, increase the efficiency of vehicles (vehicles), modernize them.

Functions

The set of functions of the transport shop is very wide:

• Development of transportation schedules - operational, monthly, quarterly, annual. The basis for them is plans for the shipment of finished products, the fulfillment of work tasks by other structural departments.
• Full control over adherence to the delivery schedule, fulfillment of the loading and unloading plan.
• Ensuring acceptance in warehouses, preparation, storage, shipment of products strictly according to the terms specified in the contracts. Registration of documents accompanying transport work.
• Participation both in the organization and in the improvement of the accounting system of financial and economic activities of all its branches.
• Development of technical, organizational measures aimed at the rational use of vehicles, their modernization, reducing transport costs, the introduction of more advanced technology, and a general increase in labor productivity.
• Introduction and organization of intra-factory and inter-factory freight transportation.
• Organization of the rational operation of attracted public transport vehicles, control over the work performed by this transport.
• Ensuring timely delivery of correctly drafted claim materials to the legal department of the functional activities of their transportation departments.
• Control over the timely coordination of transportation of oversized products, its calculationfasteners.
• Together with the automation department, the transport department implements the developed technological processes for transport, unloading and loading operations both in intra-factory and inter-factory activities.



• Organization and certification of employees of their departments.
• Organization and implementation of checks on the implementation of the daily rate of turnover of the vehicle. According to the data for the month, the transport department prepares materials for the self-supporting and balance commission of the enterprise.
• Ensuring the safety of subordinate finished products.
• Determination of the company's need for new vehicles based on calculations and blanks - cars, wagons, loaders, electric cars, locomotives, tractors, etc. Identification of the need to order machine tools, garage equipment, materials for repairs, new spare parts for vehicles that are on the balance sheet of the organization. Submission of applications to the relevant structures, control over their implementation.
• The job description of the transport department also implies the development of repair plans for subordinate vehicles - annual, quarterly and monthly.
• General supervision of the technical condition of the vehicle, as well as loading and unloading devices.
• Participation in the development of activities aimed at ensuring high-performance, mechanized and trouble-free operation of vehicles and auxiliary equipment.
• The instruction (job description) of the head of the transport department implies the developmentmeasures to ensure the timely implementation of the approved schedules and plans.
• Consideration of pretentious, commercial issues related to the functioning of the department, shop.

Relationship with the production and dispatching unit

The work of the transport department (TC) is connected with close cooperation with other departments of the enterprise. From the production and dispatching department, the shopping center receives plans for production and expected deliveries. And provides him with data on shipped products, plans for the allocation of vehicles to individual workshops.

Relationship with supply chain

The work of the shopping center with the departments of external cooperation and material supply is presented as follows:

• The workshop receives plans for the volume of import of materials, tools, components.
• The workshop sends requests here for the necessary spare parts, equipment, materials, vehicles.

Relationship with the economic department

From the planning and economic department, the transport department receives:

• production programs of the enterprise;
• plan your production and economic activities;
• guidelines for cost accounting and planning;
• product prices;
• approved budget amounts for the maintenance of official cars.

In turn, the shopping center provides:

• projects of the plan of their production and economic activities (by departments);
• reports on own work, completed plans, activities carried out;
• cost estimates for the maintenance of official cars;
• data on the rhythm of shipments of finished products.

Relationship with chief accountant

From this unit, the transport department receives instructions for keeping records. Provides all the documentation necessary for accounting and control over its business activities.

Relationship with labor and salary department

From the department of labor organization and wages, the transport department receives:

• tasks to reduce labor intensity;
• plans for the social development of the team;
• tasks for the coverage of employees with activities of the scientific organization of labor (NOT);
• a number of staffing tables;
• budget for the maintenance of the administrative apparatus;
• projects of typical workplace organization;
• charts and modes of their work;
• bonus projects;
• collective agreement.

Shopping Center provides labor organization department:

• suggestions to improve the workflow, payment system, technical regulation;
• draft staffing tables, budget for the maintenance of the administrative apparatus;
• information on the fulfillment of the provisions of the collective agreement, measures for the socialization of the team;
• data for submission to statistical organizations, higher authorities, information for analysis of established salaries and labor organization;
• progress reportsHOT assignments.

Relationship with the Legal Department

From the legal department of the shopping center receives:

• memos about identified violations in work;
• assistance in reviewing and filing claims.

Transport shop provides jur. department:

• materials needed for its operation;
• draft service contracts, agreements;
• data for filing claims for individuals and legal entities.

Relationship with automation department

The shopping center receives from this unit:

• documentation for internal routes, automation and mechanization, loading and unloading;
• draft technological route for the production of parts - for approval;
• calculations of the required number of vehicles for certain jobs;
• analysis of the degree of labor mechanization.

Sends to the automation department, the chief technologist for approval plans of technical tasks, organizational events.

Relationships with their departments

The mall receives from its divisions:

• reports on the implementation of the production and economic plan;
• materials needed to perform shop functions.

In turn, provides:

• plans for production and economic work;
• action plans - on traffic safety, technological;
• analysis of the performance of tasks for servicing the company's branches.

The transport department is one of the most functional divisions. Also, one cannot fail to note its wide interaction with other branches of the enterprise structure.

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