Logbook for the issuance of labor protection instructions: what is recorded in the document

2024 Author: Howard Calhoun | [email protected]. Last modified: 2023-12-17 10:16

Different documents are used in any production. Occupational safety instructions are considered necessary. They document safe ways to perform work and use devices. Legislation establishes norms for the content of these documents. It is mandatory to have a logbook for issuing instructions on labor protection, which will be discussed in the article.

Why is a journal required?

During the investigation of accidents, it is checked whether there are instructions for labor protection, as well as their availability for employees. If they are not, then the responsibility for the violation lies with the manager or employee responsible for this area. This is what requires a register of the issuance of instructions on labor protection.

What is the law?

The law does not fix the norm on the existence of a document regulating the issuance of instructions. But this is a recommendation. In practice, this book is the most convenient method of fixing the receipt of instructions.according to the rules of labor protection.

Occupational he alth and safety registers will keep instructions in order. Using them, it will be possible to track who and when the documents were provided, and who needs to issue new copies. The presence of the book may be required during the inspection by the labor inspectorate. In its absence, it is usually recommended to start.

Filling

How to fill in the register for the issuance of labor protection instructions? This is done with a blue or black ballpoint pen. Do not make notes with a simple pencil. Information must be entered in order, it is important to exclude empty lines. Columns are filled neatly, do not clean up or use a corrector.

If an error is found, then the line must be crossed out, and the correct information must be indicated below. When an employee is provided with a set of instructions, each should be given a separate line, and not separated by commas. An employee must sign for each instruction.

Although the book is not considered a mandatory document, and the rules for filling it out are not specified in the law, it is necessary to keep accurate records. In this case, with verification and during the investigation of an occupational injury, recorded information can confirm the correct use of occupational safety instructions.

What is included in the magazine?

The register of the issuance of labor protection instructions must be kept on the basis of a unified form. It has 7 columns:

1. Ordinal number.
2. Date of issue.
3. Instruction number.
4. Instruction name.
5. Number of copies provided.
6. F. Name and position of recipient.
7. Signature.

Since the use of such a book is a recommendation, each enterprise may fix additional columns or remove unnecessary ones. You can buy the magazine, download it, or make it yourself.

Sealing rules

The register of the issuance of labor protection instructions must be numbered. The book must be bound. The following instruction will help to seal according to all the rules:

1. Put numbering on all sheets on one side.
2. Punch 2 or 3 through holes on the inner margins with an awl, only the cover is not affected.
3. Then the thread with the needle is threaded into the holes several times, but the threads should not be tightened too much.
4. The book must be opened in the middle and the threads aligned so as not to complicate the use of documents.
5. Two ends of the threads must be brought to the last sheet of the magazine, fixing them with a knot.
6. After that, you need to prepare a small white rectangle, which indicates the implementation of lacing, numbering. Everything is then sealed with a seal.
7. The number of pages is fixed on paper, including capital letters.
8. It is obligatory to indicate the full name and position of the person who is responsible for this.
9. You need to glue the rectangle on the thread so that theythe tips were visible on the other side.
10. At the end, a seal is placed, which should capture the last page.

Sealing a book serves as protection against making corrections by eliminating pages.

Storage

The record book for the issuance of labor protection instructions for workers is kept by the engineer or specialist who is responsible for this. The law does not establish that this requires special conditions, so you can store the book with other documentation. After the end of the sheets in the journal, it is given to the archive, where it is stored for 5 years, and then destroyed.

If the documentation is not finished, but has become unusable, then you can start a new one. At the same time, the old book must be preserved. After all, it is likely that the provision of instructions will need to be proven. It is desirable for each production to have such a document. After all, this will prevent many problems.