Job description for a HR specialist: functions, duties and rights, sample instructions

2024 Author: Howard Calhoun | [email protected]. Last modified: 2023-12-17 10:16

The success of any enterprise depends on personnel. It is the employees of the personnel department who are responsible for managing human resources. They are responsible for ensuring that employees receive the necessary qualification skills, are responsible for their movement between divisions of the company, hiring or dismissal.

These employees keep records of hours worked, vacations and days off. In order to be able to regulate the relationship of superiors with subordinates, the job description of a specialist in personnel records management is used. It contains all the necessary information for the normal operation of the company.

Regulations

The employee being hired for this position is a specialist. He is required to obtain a certificate of completion of higher professional education. Also, employers usually require work experience of three years or more. Only the CEO, to whom he is directly subordinate, can appoint or dismiss an employee. In their activities, the worker must take into account guidance materials, orders from superiors, the company's charter and the job description of a HR specialist.

Knowledge

The employee is obliged to study the laws and regulations by which the activities of the company in which he is employed are regulated. He must be familiar with labor legislation, the goals and development strategy of the organization. In addition, the employee must know what methods of qualitative and quantitative analysis of the company's personnel exist, how the forecasting and planning of the need to hire new employees goes.

The job description of a HR specialist assumes that he knows the basics of sociology, economics and labor psychology, follows modern trends in the development of personnel management, and is able to put his knowledge into practice.

Other knowledge

An employee must understand the forms and systems of remuneration for work, know the methods of stimulating effective work. This specialist requires knowledge related to the drafting and development of contracts and employment agreements, as well as the ability to resolve disputes in this area. The job description for an HR specialist assumes that he knows how to evaluate the company's employees and their results.work.

He should be well versed in the standards and unified forms of personnel documents, in industrial pedagogy, conflict resolution. This is due to the fact that in the course of its activities it will have to prevent and resolve conflicts. He must also know labor protection, be well versed in the labor market, professional development services, understand what methods and forms of training and educational work with company employees are.

Tasks

The tasks of this specialist include the development of a corporate policy and concept in relation to personnel management under the leadership of the company's CEO. Also, with his assistance, the employee is obliged to form a corporate culture, to participate in its development. The job description of a leading HR specialist assumes that his task is to implement decisions on the recruitment, transfer, and movement of company employees.

He also decides to whom to announce thanks, encouragement, and to whom to impose a pen alty, who to demote or dismiss from it. He manages social processes in the organization, including creating a favorable climate in the team, resolving conflicts and labor disputes.

Other tasks

The job description of a leading HR specialist assumes that the employee's tasks includemanagement of work aimed at the formation of a personnel reserve based on the current composition of the staff. Also, the tasks of this employee include working with the labor market, namely the search and selection of professions, qualifications and speci alties required by the company.

He should take part in the development of plans for monitoring the performance of personnel, based on current data and looking forward. He organizes training for employees, coordinates activities to improve their skills, develops their business career. In addition, the tasks of the employee include organizing the necessary personnel records and office work, taking into account state standards and legislative requirements, managing subordinate employees, and so on.

Functions

The duties of a HR specialist include planning their own activities based on the strategic objectives of the company, the real situation in the organization. He does this in accordance with semi-annual, quarterly and monthly reporting in accordance with the concept and corporate policy of the company where he is employed.

This also includes the study and analysis of labor market conditions, written reports, including an overview of wages in the competitive structures of similar positions, taking into account all systems and levels. This employee is looking for staff,using their own resources and, if it is provided for by the company's budget, involving public and private structures involved in this area. Work is being carried out to search for personnel, taking into account the accepted procedure in the organization and applications received from departments and services.

Responsibilities

The function of a HR specialist is to conduct preliminary work with applicants for a job. This includes surveys, interviews, and more. It is this employee who must select the most promising employees and send them for an interview with senior management. He also does adaptations. This means the acquaintance of new employees with the team, the company, the formal and informal rules of the organization, the work schedule and other traditions, the values of the company.

He is engaged in quality control, completeness and other factors affecting entry into the position, conducts examinations of the compliance of employees. Prepares and conducts annual professional certification, develops its plans and program, draws up schedules, requests management to evaluate the performance of subordinates. In addition, he is engaged in the selection of promising employees for enrollment in the personnel reserve and further promotion to senior positions.

Other functions

The duties of an HR specialist include monitoring the atmosphere in the team in terms of social and psychologicalaspect. He analyzes the business, functional, moral and psychological qualities of the staff. Motivates employees, ensures that they are satisfied with the quality and conditions of work. Submits quarterly reports on HR and social issues. If problems arise that require similar intervention, reports this to management with personal options for solving them.

Together with superiors, plans to conduct trainings and training seminars approximately every six months at the time of the formation of the firm's budget. Involves employees of his department in this, if necessary, and monitors the implementation of planned activities. He must think over and propose methods for motivating employees, improving working conditions, rationalizing payments and financial incentives. He develops job descriptions for staff, monitors the implementation of labor discipline. Conducts consultations for heads of departments and branches, as well as employees on issues of labor law and social protection.

Other duties

The job description of a HR and office work specialist assumes that he performs work to monitor compliance with labor laws, ensures the solution of personnel issues, develops staff regulations. This employee must approve contracts, and prepare them in accordance with applicable law and company rules. Responsible for HR administration andaccounting documentation for government agencies. The employee must carry out receptions, transfers and dismissal of personnel, taking into account labor laws, instructions, regulations and orders that are accepted in the company.

Other functions

The job description of a leading HR specialist assumes that he is engaged in the formation and maintenance of personal files of company employees, while making the necessary changes in them in a timely manner. Engaged in filling out, recording and storing work books, calculating the length of service of employees, compiling and issuing certificates regarding the current and past activities of the company's employees.

Maintains records of conscripts and military personnel among the company's personnel, archives personal files, prepares documentation regarding the expiration of storage periods or the transfer of data to government agencies. In addition, he must transfer the personal data of employees to the accounting department for tax inspection. Helps accounting staff prepare documentation for receiving benefits, benefits, pensions and other social payments to company employees and their families with subsequent transfer to the appropriate authorities.

Other duties

A sample job description for a HR specialist is presented in the article. This document assumes that the employee is scheduling vacations, studying the causes of staff turnover and suggesting methods to improve the situation. Generates estimate documentation, maintains all forms of reporting, ensures the safety of trade secrets and confidentiality of receivedinformation. This refers to data on turnover and financial relations between the company and suppliers, on the internal financial documentation of the company, information on the addresses and telephone numbers of all employees and company executives, on salaries and other data subject to secrecy.

Rights

There are a number of rights that an office worker has. The job description must include a complete list of them. The employee has the right to represent the interests of the company in government and commercial institutions on all matters related to the development, use or formation of the workforce. He has the right to conduct independent correspondence within his competence, to take part in the preparation of projects and orders relating to his activities, to request the necessary information from the heads of departments.

He can request the preparation and creation of documentation without going beyond his competence. The employee has the right to sign and endorse documentation, offer management incentives or pen alties from employees. He has the right to ensure normal working conditions, access to technical equipment and other social guarantees. He also has the right to receive assistance from management in the performance of his duties.

Responsibility

According to the sample job description of a human resources specialist, his activities include the responsibility that is assigned to the employee in the course of his duties. He is responsible for the improper or incomplete fulfillment of the tasks assigned to him.its functions within the limits of the current legislation of the country. He can be held accountable if he violated the labor, administrative or criminal code, as well as for causing material damage to the company and making other mistakes in the course of his work.

An employee may be prosecuted for violating trade secrets, disclosing confidential information, or leaking company financial records. He is also responsible for exceeding his powers or using them for personal purposes. Other responsibilities may also be taken into account depending on the needs of the company and the personal requirements of management.