A good supplier is the key to the success of any enterprise

2024 Author: Howard Calhoun | [email protected]. Last modified: 2023-12-17 10:16

Any leader knows that a good supplier is a rarity. Not everyone can handle this kind of work. And some even believe that a supplier must be born or be one at heart.

Helpful employee

In the structure of any enterprise there is a special service called the "supply department". Some consider it an ordinary unit, but this is not entirely true. To understand the essence of the problem, you must first understand who are the suppliers and why are they hired? Everyone knows that for the production of products for any purpose, three main components must be available:

1) Raw materials.

2) Equipment and other tools.

3) Manpower.

Each one is equally important. So the supplier is the person who ensures the availability of the first component. Moreover, he is obliged to do this with maximum benefit for the enterprise.

What is meant in this case? These are the principles that such an employee must adhere to. In fact, the supplier is an employee,which provides the native enterprise with raw materials and supplies:

• as soon as possible (if necessary);
• concluding contracts at the lowest price;
• on time;
• as planned.

From here it is clear that the supplier is the one whose activity enables any company to work systematically, smoothly and at minimal cost. And this should certainly lead to an increase in profits.

What should a supplier do?

An enterprise can only work well when each employee knows and conscientiously fulfills the duties assigned to him. If everything is clear with the employees of the main production, then the functions of the rest must be clearly specified. So, the responsibilities of the supplier include:

1) Drawing up plans for the purchase of certain materials.

2) Conclusion of relevant agreements on behalf of or on behalf of the head.

3) Ensuring timely delivery of goods to the territory of the enterprise.

4) Integrity control of delivered goods.

5) Ensuring the availability of documentation necessary to confirm the quality of raw materials (certificate, passport or other document).

All work is carried out in stages:

1. First, the supplier must draw up a work plan based on the regulatory needs of the enterprise. Moreover, each specific type of material must be calculated separately. At the same time, you need to decide on the desired quality.
2. Then comes the moment of looking for a partner. This is where business trips come in.phone calls. From a large number of suppliers, you must choose the one whose conditions are preferable.
3. After that, the employee goes to the partner to conclude an agreement.
4. The final stage is the receipt of the goods, their assembly and delivery to the place of unloading. In parallel, the supplier deals with all supporting documents.

If each of the listed stages is correctly calculated and completed, then such a company will have everything it needs to work. So, her employee is really in the right place.

What is a Procurer allowed to do?

To perform the assigned task well, any employee needs to have more necessary information, as well as all possible help and support from management. That is why the “Job” of the supplier contains not only duties, but also his rights, which should be sufficient for the normal organization of work. Among them, the main ones are:

1) The ability to request from employees of relevant services the information he needs. For example, the supplier must be aware of the plans of the enterprise, which are compiled by economists. He needs to understand the financial condition of the company at the moment in order to navigate the purchase prices.

He should know from the chief engineer about the availability of free transport in case of self-pickup.

2) To complete a specific task, the Procurer sometimes needs the cooperation and direct assistance of management. Basedhe has the right to demand instructions. For example, to make an advance payment, the supplier must give an order to the chief accountant.

3) If any shortcomings were revealed during the work, he can make suggestions for their possible elimination.

Having such rights, a good specialist can always do his job in such a way that there are no claims against him either from the management or from the main production workers.

Important points

Any personnel officer knows that the supplier's instruction, in addition to rights and obligations, contains a list of different types of responsibility. In such work, there are often moments when a person must make a decision on his own, taking into account only his decency and moral principles.

For example, the supplier offers to give away the goods at an inflated price, and as compensation to pay the supplier a certain amount in cash. In this case, a positive answer will lead to a financial overrun for the enterprise, and for the employee there will be a solid unplanned increase in salary. The only question is whether the employee will go for it. If so, he will violate his duties, which clearly reflect the direction of activity. The “Responsibility” section states that the supplier will have to answer for all violations committed by law. This is where decency is manifested, and hence the correspondence to the very position that he occupies. It’s good if this last part of the instruction does not touch him for the entire time of work.