Timekeeper: job responsibilities, required education, conditions of admission and features of the work performed

2024 Author: Howard Calhoun | [email protected]. Last modified: 2023-12-17 10:16

For the first time, the profession began to be mentioned at the end of the 18th century in connection with the formation of the largest enterprises and a large staff. A specialist was needed who would monitor the attendance of employees at work. The timekeeper's duties included monitoring the stay of workers at the enterprise.

Briefly about the features of work

The list of timekeeper's duties can include a daily report to the head of the organization on the appearance or reason for the absence of employees at the enterprise, sick leave or planned vacations. He also provides documentation for signature, agrees on the dates of staff vacations and the need for additional employees to leave, subject to production needs.

Main list of work performed

Responsibilities of a timekeeper for recording working hours are far from all the functions that this specialist performs. Despite the seemingly simple profession, the amount of work is rather big:

1. Organize workat the enterprise, based on the tasks set by the management.
2. Control incoming documentation.
3. Keep a log of incoming documentation.
4. Keep personnel records of the staff, timely add newly hired or remove retired employees to the time sheet.

The employee also performs the following functions:

1. Takes a direct part in the transfer of an employee to another position.
2. Provides completed documentation for employees transferred to another position or admitted to independent work in a timely manner.
3. The timekeeper's duties include periodic (in accordance with the company's charter) provision of a report on the number of staff and the reasons for its change.
4. Provides control over the hours worked by the staff, informs the management about the reasons for their absence with the obligatory provision of documentary evidence.
5. Qualitatively, reliably and on time prepares various reports on attendance and wages of employees.
6. Controls the timely provision by workers of certificates of incapacity for work, summonses, certificates and other documents confirming a good reason for non-attendance.
7. The duties of the timekeeper at the enterprise also include the preparation and transfer of sick leaves, certificates, summonses and other documents received from the employee to other departments for further processing.
8. Conducts a periodic analysis of the incidence for the reporting period (month, half year, year).
9. Annually provides lists of employees of the enterprise subject to a scheduled medical examination.
10. Provides direction and supervision of employees on the medical checkup list.
11. Takes part in the issuance of passes for newly hired employees and in case of loss of a document for existing personnel.
12. The job responsibilities of the timekeeper include keeping records of bonuses for employees of the enterprise.
13. Provides employee applications for annual paid (or unpaid) leave in a timely manner, based on a pre-planned vacation schedule.
14. Provides the safety of the property entrusted to him.
15. Complies with regulations on labor protection, fire safety, internal charter rules, and also ensures the maintenance of relevant logs with signatures of employees on familiarization.
16. Must know the rules for providing first aid to the victim before the arrival of the ambulance. Participates in the investigation of industrial accidents.
17. Keep a log of non-occupational injuries of employees and ensure their safety.
18. Maintains order and cleanliness in his workplace and in the dining room.

Who can work as a timekeeper?

In accordance with the job description of the timekeeper, a person who has a complete secondary education may well work at an enterprise. In modern times, there are paid training courses. The cost of such training is low, but the durationthe minimum is no more than 140 hours. At the end, an exam is held and, in case of positive passing, a special certificate of a single sample is issued.

However, often the introduction to the profession can be done directly at the enterprise during the trial period.

Employment

First of all, the candidate must make an appointment for an interview with the leadership of the organization in which he wants to work. After his positive decision, the relevant medical commission passes, where the doctor makes a conclusion about the suitability of a potential employee for a applying position.

The appointment of a timekeeper to the enterprise is carried out in the personnel department of the organization. Where they issue for familiarization and signature, as well as an employment contract in 2 copies. And, of course, the list of job responsibilities of the timekeeper. One employment contract is for the employee, the second remains with the organization's HR department.

After that, you need to get to work.

Timekeeper career

Over time, having acquired certain skills and experience, any employee can count on promotion. Being in the position of a timekeeper, you can apply for a personnel manager or a payroll accountant.

Promotion

In some companies, there are special surveys and tests aimed at identifying a potential reserve of true professionals or for compliance with the position. But to sit and wait for such movements is notrecommended. Don't be afraid to express yourself. It is unlikely that management is not interested in promoting their employees up the career ladder.

A few tips

If an employee is internally “ripe” for a promotion, but for some reason the manager does not notice this, you need to start acting on your own:

1. Don't be shy to speak up. Due to the workload of the authorities, the result of the work of subordinates is sometimes not noticed. It is possible and necessary to pay the attention of the leader to personal achievements. At meetings, it will not be superfluous to publicly praise a colleague - this will draw attention to the fact that the employee can be a leader in the team.
2. Ask a colleague for help. Monitor the work of higher-ranking employees, who will later be able to give a positive recommendation to the timekeeper.
3. You need to fully focus on the task at hand. Don't waste time on learning, side projects that take all your energy.
4. Be patient. It would be a mistake to assume that a promising employee will be noticed in a week or a month. Sometimes people dream for years and go to the desired position.

A timekeeper at an enterprise is an employee who exercises constant control. Based on daily scheduled and unscheduled reports, management can draw conclusions about labor productivity in the organization and make appropriate changes. Based on this, the work performed is well paid.