Drafting a shift schedule: sample. Order to change the shift schedule: sample

2024 Author: Howard Calhoun | [email protected]. Last modified: 2023-12-17 10:16

The shift schedule, a sample of which is not difficult to find in any reference system, however, requires certain nuances to be observed, which will be discussed in this article.

Expediency

Organization of work in shifts is appropriate in the following situations:

• The need to organize a continuous production cycle. To meet the demand for products, it is necessary to involve workers for more than 8 hours.
• The need for services exists around the clock. For example, medical.

In any case, we are talking about those situations where the need for the production process is not met by the usual 52 schedule with clearly defined days off. In such situations, work is organized in two or more shifts.

How to switch to the shift schedule

This question worries many personnel officers who are interested in ensuring that all documents are properly executed. So, if a company has come to the conclusion that it is necessary to organize work in shifts, you need to take care of the followingmoments:

1. Initially, an order is drawn up for a shift schedule, a sample of which will be given below. It is worth noting that it is not drawn up in a unified form, but only should reflect: the reason for the introduction of a shift regime; the date on which the changes take effect; who is instructed to develop a shift schedule (usually this is the responsibility of the head of the structural unit); who is responsible for making changes to the PWTR, signing additional agreements, familiarizing with the changes. As a rule, the personnel department is responsible for this item. The procedure is carried out no later than two months.



2. Further, changes are made to the company's regulatory documents, which clearly indicate for which employees the working regime is changing, how many shifts there will be per day, from what hour to what hour each shift must be present at the workplace, how working / non-working days alternate.
3. The next step is to develop shift schedules and approve them.

Difficulties in introducing a shift schedule

This procedure, of course, can cause dissatisfaction among employees. Before publishing the shift schedule, the sample of which you plan to communicate to employees, it is still recommended to give verbal information so that the staff gets a little used to the idea that the working hours will be changed. Someone, on the contrary, believes that it is necessary to bring information to employees immediately in writing. The leader's decision is his right.

The order to change the shift schedule, the sample of which, as we found out, is notis something universal, without fail, however, it is brought to the attention of employees and here you can find negativity that can be de alt with in completely legal ways:

1. In writing, offer the employee another job, while it is important to know that it can not only meet the qualifications of the employee, but also be below it. This also applies to payment.
2. If the employer does not have a vacant position that satisfies the requirements of the employee, then the employment relationship becomes invalid (the basis is clause 7, part one, article 77 of the Labor Code of the Russian Federation).

Important to remember

So, to introduce a shift schedule, a sample order can have an arbitrary form. The requirements for this document are outlined above. However, difficulties may arise precisely in the development of the schedule itself. At the stage of its preparation, it is important to consider the following points:

• Working time for the accounting period should not be more than the number of hours established by the norm of labor legislation (see Articles 91, 104 of the Labor Code of the Russian Federation).
• Weekly continuous work break (weekend) should not be less than 42 hours.
• It is unacceptable for an employee to work for 2 shifts in a row (see part five, article 103 of the Labor Code of the Russian Federation).
• The work shift before the holiday should be less than the standard one (see part one, art. 95 of the Labor Code of the Russian Federation).

How the shift schedule is drawn up can be seen in the sample below.

It is important to note that if the samplefilling the shift schedule is difficult to compose (it is impossible, for example, to determine the normal number of hours for the accounting period), then it is necessary to track processing, which will be considered overtime work. It cannot exceed four hours over two days, and its maximum duration is 120 hours / year (see part six, article 99 of the TKRF).

Case studies

Creating a shift schedule, a sample of which many of us have seen (this is an ordinary table where working / non-working days are marked), now, it would seem, the process is clear. It is approved by the order of the head, after which it is brought to the attention of employees, the specifics of interaction with which are now also disclosed.

However, it is worth talking about ways to overcome difficulties in the implementation of the new labor regime, which are not indicated in the legislation.

In particular, we can, if employees refuse, offer them other vacant positions, but you should remember that shift schedules are very often set for production workers and those who perform complex services. For example, car repair. In such a situation, in order to retain valuable personnel, it is imperative to show employees the benefits of switching to such a regime, and in the future to build a process so that the cycle with alternating working / non-working days is uninterrupted.

It is worth noting that the summarized accounting of working hours helps to eliminate overtime.

How to schedule a shift?

The sample was presented just above. Let's write thisprocess point by point:

1. Define the accounting period. It could be a quarter, a month. The maximum period is a calendar year.
2. Calculate the length of time required to service each workplace for which it is planned to organize shift work.
3. Design the norms of working hours for each employee.
4. Reveal the number of employees required to service each workplace, determine the required staffing.

Things to remember:

• Working hours that exceed the norm are overtime and are paid according to the current legislation.
• As mentioned above, no employee can be assigned more than 120 overtime hours per year.
• Work on a public holiday is subject to double pay or the employee is given an extra day off.
• Sick days are not subject to working off, but are deducted from the general norm.
• Rest and meal breaks are not payable.

About sliding mode

It's not difficult to create a shift schedule, a sample of which can be easily found.

I would like to say a little about the rolling schedule, which marks the beginning of the working day based on the time at which a person went to work. For example, sending regular transport. As well as the completion time of the work task - the transport arrived at its destination.

Then offthe time when the task was completed, the rest period is counted. The advantage of this schedule is that it does not oblige the employee to be at the workplace all the time.