Required documents for employment

2024 Author: Howard Calhoun | [email protected]. Last modified: 2023-12-17 10:16

Work is the main source of income for many people. In especially successful cases, it is also a favorite thing of a lifetime. But in order to get the coveted job, it is necessary to comply with a number of formalities, in particular, to collect the necessary documents for applying for a job.

Types of documents

Admission of an employee to the state begins with the submission of his documents. They, in turn, are divided into two categories: basic and required by necessity. The first are:

• Passport or any other identity document.
• Employment book. If the employee is employed part-time or for the first time, then it is not required. For the first, a work document is considered to be a book that is located at the main place of work, for the second, it must be issued in the personnel department. If the future employee for some reason cannot provide labor (lost, spoiled, etc.), the employer, in his writtenapplication is required to start a new document.
• Evidence of mandatory pension insurance. If an employee is hired for the first time, then the HR department will handle the registration.
• Military card. Only for persons liable for military service and those who are subject to conscription.
• Diploma. Perhaps a document on special education, qualifications, if required by the intended position.

Optional documents

Documents for getting a job are not always official. Sometimes your employer may require additional information from you in the form of optional paper evidence, such as:

• Registration. Few people know that according to the law they cannot demand it. However, due to recent circumstances (frequent population migrations), many employers consider this item to be mandatory.
• Wage certificate. Here, at your discretion, you have the right not to bring.
• Characteristic for getting a job from a previous job or a letter of recommendation from a former manager. Despite the fact that the document belongs to non-core papers, it is still worth bringing it, as this will add a positive rating to your piggy bank.
• TIN. When applying for a job, a taxpayer document should not be required, but most likely you will be asked about it. Be prepared for the fact that it also needs to be issued. This is done at the nearest tax office at the place of residence (registration or registration).
• Medicalhe alth certificate. There are a number of professions that require you to pass tests when applying for a job, and sometimes undergo a full medical examination. Such a certificate must be presented, for example, to employees employed in the food industry, in the transport sector, as well as people working with food (seller, cook) or in children's institutions (caregiver, teacher).
• In addition, an employer may require a necessary medical examination if it employs an employee under 18 years of age. Such a medical commission when applying for a job is paid by the host, that is, the company.

Stages of getting a job

Documents for employment is only the first step in the process of registering a new employee. The whole journey goes through several stages. Let's dwell on them in more detail.

Statement

First, you are given a sample device job application that you fill out. Sometimes you write on your own, but in the prescribed form. Then the document gets on the table to the head, he prescribes the salary in it, puts the date, signature. After that, your application, along with the rest of the documents, is submitted to the HR department.

There are internal documents for employment - a collective agreement, corporate rules, local regulations on working hours, protection and remuneration, bonuses, vacations and others. The future employee should be familiarized with them BEFORE hiring, and be sure to sign. Do not neglect this procedureit is worth it so as not to face violations in the future that entail serious consequences, up to criminal liability. More precisely, if you do not familiarize the future employee with safety standards, for example, then in the event of an accident, the management can be punished to the fullest extent of the Criminal Code of the Russian Federation.

Employment contract

The next step (one of the most important) is the signing of an employment contract. Here I would like to dwell in more detail.

It is necessary to conclude an employment relationship within three working days, delaying this process is unacceptable and contrary to the law. If you started to fulfill your duties before signing an important document, then the issue is considered resolved automatically (Article 67 of the Labor Code of the Russian Federation).

The contract must specify all information about the employee and the employer, about the place and working conditions, also fixes the mode of working time and rest, the amount of salary, including allowances, bonuses, etc., guarantees and compensation if a person involved in hazardous production, the date of conclusion of the contract must be affixed. The labor document is signed in two copies. One remains with the employer, the second - with the employee (Article 57 of the Labor Code of the Russian Federation).

Important points

Each employment contract includes a probationary line, it is not provided for all citizens, so you should pay special attention to this so as not to violate the law.

Article 70 of the Labor Code of the Russian Federation states that the probationary periodNOT established: for minors, for pregnant women and mothers with children under the age of one and a half years. Basic information can be found in the submitted documents, but a certificate stating that a woman is in a position, she should bring herself.

Important! If at the time of the conclusion of the contract, she did not confirm this fact documented, then the probationary period is considered legal. Also, the test period is not set for graduates of state universities who graduated no more than a year ago, have never worked anywhere before and get a job directly in their speci alty.

And a couple more fundamental nuances: the probationary period in the contract is indicated precisely at the time of its conclusion, it will be impossible to make any further amendments. It is not possible to extend the trial stage, but it is possible to complete it earlier. Also, the amount of wages for this period should not be lower than the income established in the staffing table.

In accordance with Article 64 of the Labor Code, an unreasonable refusal to conclude an employment contract is excluded. The employer must state in writing the reason for the refusal.

Getting a job: forms

Having concluded an employment contract, the next step is the personnel department draws up an order for employment. It is compiled according to a unified form (T-1) adopted by the State Statistics Committee of the Russian Federation. Acquaintance with him is carried out within three days and must be signed. Next, an entry is made in the work book, which the employee of the personnel department leaves at work. He makes copies of all other documents,deposits in a personal file, and returns the originals to the owner.

According to the law, an entry in the work book must be recorded within five working days from the start of employment.

And the final stage of getting a job is to issue a personal card for a new employee. It is also recorded according to the sample established by the State Statistics Committee (T-2), which is very convenient and does not cause difficulties.

It is possible that over time, documents for employment will be required completely different. Since labor legislation does not stand still, the laws are supplemented and improved every year, the requirements for participants in the labor process also undergo all kinds of changes. And who knows what we should expect in a year or two? Not yet known.