Job description of the head of the logistics department: rights, duties, competence and responsibility

2024 Author: Howard Calhoun | [email protected]. Last modified: 2023-12-17 10:16

Every person with a certain set of ambitions wants to build a successful career in their chosen field. Logistics is no exception. Even a novice dispatcher wants to become a boss someday. After all, this means not only the presence of a prestigious position, but also a significant increase in income. However, you should find out in advance what items the job description of the head of the logistics department contains. After all, this is almost the main document that will have to be guided in the upcoming work.

What is logistics?

In simple words, this is the organization of the delivery of goods with minimal costs. It is curious that the true value of logistics is often underestimated. However, this is no less important division in the entire company than all the others. In particular,sales.

Professional logisticians perform a huge chain of actions:

• find transport;
• negotiate with the driver;
• monitor the safety of goods or raw materials;
• try to minimize costs.

Fulfilling this entire volume is not much easier than finding a potential buyer. In addition, without well-organized logistics, an enterprise cannot count on high profits. If the warehouse is empty and there are no goods on it, then there is nothing to sell. Accordingly, it is not necessary to count on receiving income.

Now you know how to answer the question of what is logistics in simple terms.

What is a job description for?

The importance of this document is often underestimated. For this reason, management is very formal in the preparation of job descriptions or completely neglects this action.

Often, the head of the logistics department learns the responsibilities through verbal communication with higher management. This is fundamentally wrong. On the one hand, in this way they try to avoid bureaucratic delays. On the other hand, this is a direct path to conflicts. The employee must clearly understand their responsibilities. This will avoid conflict situations with management.

Responsibilities

The job description of the head of the logistics department assigns him the following labor tasks.

• Monitoring the work of the entire department.
• Organization of actions related to the reception and distribution of incoming cargo.
• Processing documents and other correspondence. And if necessary, their delivery to recipients.
• Compilation of instructions that are necessary for accompanying goods.
• Checking the safety of packaging and contents. If violations are detected, the logistics manager must draw up reports that describe the shortage or damaged goods.
• The job description of the head of the logistics department obliges to provide forwarders with the necessary working conditions. More specifically, he issues special equipment, and then monitors its safety and proper operation.
• Monitors the availability of transport. And also controls the correct transportation and performance of loading and unloading.
• Organizes reporting.
• Monitoring the safety of cargo, as well as accompanying documents.

The Logistics Supervisor's job description may include an overtime clause if the situation warrants it. Also, if necessary, business trips are possible.

Rights

A logistics manager has more than just a set of responsibilities. This position comes with certain powers. The rights of the head of the logistics department give him a whole range of additional functions.

• Give orders to your subordinates, including forwarders, managers, drivers, dispatchers.
• Control quality and timelinesswork.
• Forge partnerships with representatives of other organizations, if this allows you to perform tasks related to enterprise logistics.
• Represent the interests of your company on issues that are within the competence of the head of logistics.

Responsibility

Occupying a leadership position, you have to have a fairly wide range of responsibilities. In addition, the responsibility of the head of the logistics department includes several varieties.

• Disciplinary.
• Administrative.
• Material.

Besides this, there are a number of cases in which the head of logistics is responsible.

• Failure to follow guidelines.
• Dereliction of duty. This is quite reasonable. After all, a specialist is hired to ensure that he qualitatively performs certain functions that ensure the functioning of the enterprise.
• The head of logistics should not use the authority given to him for personal purposes. As with other professions, this is unacceptable.
• Reporting false information that could misinform management about the progress of logistics work.

Responsibility for the head of logistics also comes in cases where he did not take action when violations were detected that could harm employees or the enterprise.

Competence of the Head of Logistics

Any guidewants all positions to be occupied by qualified personnel only. That is why the competence of the chief logistician is periodically checked. The following units can carry it out.

• Immediate supervisor can perform control daily in the process of performing official tasks.
• The Attestation Commission checks periodically. The minimum number is once every two years. For evaluation, documents are used that allow you to check the final performance of the logistics manager for a certain period.

Important importance is paid to the quality and timeliness of the tasks provided for by the job description.

Who can become a logistics manager?

When applying for this position, there are some requirements for the education of applicants. Therefore, not every candidate will be able to take the desired position.

Required:

• secondary education in the speci alty or
• general secondary and at least three years of experience in logistics.

Knowledge

It so happened that logistics affects almost all areas of the enterprise. That is why the question of what the head of the logistics department should know cannot be unambiguously answered.

Of course, he needs to be excellent in his chosen field. However, it also does not hurt to have knowledge in the field of marketing and accounting. Knowing some legal subtleties will be useful.

In his work, the logistics manager has toface a variety of situations. Therefore, the more he knows, the less he depends on other specialists.

Besides this, it is important to constantly improve skills. The market is constantly updated with new technologies. Being aware, the logistics manager will be able to introduce innovations before competitors, calculate the benefits and bring more profit to his company. Attentive management should certainly notice and thank such an employee who is trying for the benefit of the company.

Team relations

The logistics manager will have at least a few employees under his command. And this is a team. That is why it is important to be able to establish contacts with subordinates, avoiding possible conflicts.

A good boss should be able to work with people. Do not yell at subordinates, but show professionalism. In difficult situations, take responsibility, and not transfer to those who are lower in position, as many pseudo-leaders usually like to do.

A good logistics manager knows how to build close-knit relationships in a team, when all employees turn into a single team. Subordinates should not be afraid, but respect their leader. There is nothing good in a situation where, instead of competent advice, they receive a go-ahead. This is demoralizing and depressing, without any improvement in the quality of the work performed. In this situation, both lose: both the employee and the logistics manager, who, due to his own incompetence, is not able to organize the quality work of the person entrusted to him.department.