Deputy head of department: functions and responsibilities, qualifications, personal qualities

2024 Author: Howard Calhoun | [email protected]. Last modified: 2023-12-17 10:16

In this article we want to introduce one of the leadership positions that is available in almost every major organization. This is the deputy head of the department. Consider the job description, the duties of a specialist. We will also analyze the position from the point of view of the applicant - the necessary personal and professional qualities, an approximate resume, education, work experience.

General provisions

And we will start with the job description of the deputy head of the department. The document contains a number of fundamental general provisions. Let's break them down:

1. Deputy Head of Department - a senior position. Specialist of the "top manager" category.
2. Citizens with higher professional education (in a direction related to the activities of the employer's company) are accepted for the position. Work experience specifically in the speci alty - at least 3 years.
3. As appointment to the position of deputy head of department, and dismissal from it- the prerogative of the director of the organization or enterprise. Acceptance and dismissal is carried out according to the order signed by this official, on the provision of the head of this department.
4. Deputy head of department reports to head of department.
5. During the absence of this official at the workplace (vacation, sick leave, maternity leave, etc.), his duties are transferred to an employee appointed by management in the prescribed manner. This employee temporarily assumes the duties of the deputy head of the department (director). He also bears full responsibility for their (duties) incomplete, improper performance or for ignoring it.

Basic requirements for a specialist

Deputy head of department (head of department) should know the following:

• Orders, orders, other directives and normative official directions regarding their field of activity.
• Fundamentals of labor protection, economics, work organization, personnel management.
• Labor legislation of the Russian Federation.
• Working internal regulations of the employing organization.
• Rules and norms of safety, fire protection, industrial sanitation.

Specific requirements for a specialist

The job description of the deputy head of the department is not a universal document. Further qualification requirements for a specialist differ depending on which department,organization he works. For example, consider the department of material and technical support.

The specific requirements for "deputy" are as follows:

• Know the basics of organizing technical and material support, loading and unloading.
• Know the rules and procedures for receiving and sending goods, ordering suitable vehicles and containers.
• To be able to correctly draw up official documentation for the receipt and dispatch of goods, as well as for their complaint in case of non-compliance with the terms of delivery, the technical requirements of the employing company.
• Know current regulations, rules on the range of product supplies, standards for fuel consumption or raw materials, inventory, instruments, materials, etc.
• Be aware of the conditions of transportation and storage of the products of your company or partners.

Job Responsibilities

This section of the job description of the deputy head of the department will also not be universal. Its content is unique for each of the areas of activity of companies and their divisions. We invite you to familiarize yourself with the approximate content of the section for the same example (deputy department of technical and material support of the organization):

• Managing the work of a subordinate department in compiling calculations of the needs of a firm or enterprise for raw materials and materials (in the case of a production line of activity).
• Providing the head of his department for approval of planning documents, projectsaccording to the company's need for any materials, raw materials, products in a specific period of time (for example, for the next calendar year).
• Analysis of the movement of products, materials in the company's warehouses.
• Adjustment and control of the needs of the production departments of the company in material resources (including when changing the range of output).
• Preparing an executive balance for materials for the production of the main category of goods, establishing deviations based on the presence / absence of the necessary materials.
• Preparing proposals to the head of his department (technical and material support) about materials that are in warehouses without movement - if possible, their successful use, implementation.
• Direct participation in the commission for the inventory of raw materials, materials in the company's warehouses.
• Preparation of statistical reporting on the movement and use of material resources in already approved ways and forms.
• Taking part in the implementation of measures for the economical use of raw materials, materials, equipment by reducing the cost of purchase, delivery and storage thereof.
• Control over the activities of the enterprise's workshops (if any) for the use, storage and accounting of material assets available there.

Feedback

Another category of department head duties. In our example, the departments of material and technical support. The duties of the head of the personnel department here, of course, will beothers.

Feedback means receiving "deputy" from other structural divisions of the company or organization of the following:

• Production departments of the enterprise. Production plans, both for the current and for the next period of activity to calculate the need for certain material resources.
• Warehouses of the department of technical / material supply. Information on the balance of material assets, their movement in the warehouse.
• Heads of technical departments of the company. Consumption rates of materials, raw materials for the manufacture of a specific type of products. As well as changes in the design, production, structure, composition of goods, which require recalculation of the need for raw materials or other material.

Specialist Rights

The rights of the deputy of the departments of personnel, material support, cooperation, payments and transfers will be the same - regardless of the specialization of the official.

This section includes the following - rights to:

• Acquaintance with the projects of the director of an enterprise or organization that directly or indirectly relate to the work of the department.
• Submission for consideration by the management of an enterprise, company, firm of a number of proposals for improving their own activities, provided for by the deputy's job description.
• Within the limits of his competence, notify the head of his own department about the identified shortcomings, shortcomings in the work of this structural unit. And also to make proposals for their eradication, avoidance, etc.
• Implementthe necessary interaction with the heads and their deputies of other structural divisions of the organization.
• Approve, sign official documentation within their competence.
• Make suggestions to encourage distinguished employees of your own unit. As well as the imposition of pen alties (according to the Russian Labor Code) in relation to those who violated labor and/or production discipline.
• Demand from the head of your structural unit, the director of the entire organization assistance in the implementation of their labor rights and performance of official duties.

Responsibility of an official

Deputy head, head of department will be responsible for decisions made, documents and contracts signed, improperly performed work or inaction.

Labor law implies the following responsibility for this official:

• For improper performance or non-performance of their labor duties, which are provided by the job description of the deputy. To the extent that the labor legislation of the Russian Federation implies.
• For offenses during the implementation of their labor activities. The limits of liability are limited by the administrative, criminal and civil legislation of the Russian Federation.
• For causing material damage to the company-employer. The limits of liability are regulated by the labor and civil legislation of Russia.

Summarydeputy

There are a lot of resumes from applicants for the position of deputy head of department and at labor exchanges, and in response to offers from organizations. Actually, today it is not required to have certain skills in compiling such documents: you can find a lot of templates, samples, examples where it is quite competent, informative and concise to enter information about yourself, education, career. Many labor exchanges even offer standard resume forms to fill out.

But when looking for a job as a Deputy Head of Department, it is important not to forget to provide the following personal information about yourself:

• Type of employment you are ready for: full/part time, willing to travel, shift work.
• Residence, possibility of relocation.
• Age, marital status.
• Information about education: the full name of the university or secondary vocational educational institution, faculty and speci alty for which training was carried out. Bachelor, Master or Specialist. The form of education is full-time, seminary, part-time, distance learning. If the applicant has a red diploma or other differences in education, then it is advisable to note this (especially for young professionals).
• Information about additional education, completed seminars and trainings, retraining / advanced training courses. It is presented according to the following plan: the name of the educational center, the direction of training, the name of the course, the number of hours, the diploma. Of course, it is important to indicate only what is relevant to the work ahead.
• Knowledge of a foreign language(category according to the international standard).
• Having a driver's license (category).
• Personal qualities of the applicant.
• Experience. Whether you are looking for a job in the police department (deputy, head of the police department) or in the information, trade, production environment, this point will be the most important and fundamental everywhere. The employer will pay close attention to him in the resume. After all, any managerial position requires the applicant to have work experience, moreover, successful and productive. Places of past employment are listed in reverse chronological order, from latest to earliest.
• Expected salary. As a rule, experienced applicants do not write specific numbers here, limiting themselves to a modest "by agreement".

Personal qualities of a specialist

This column in the resume is not the main one for an HR specialist. However, it is important for the applicant himself. Certain personal qualities, types of character help to work successfully as a deputy head of the department - investigative, personnel, sales and marketing.

General characteristic qualities for officials are as follows:

• Stress resistance.
• High degree of responsibility.
• Punctual.
• He alth.
• Organizational talent.
• Sociability, the ability to find an approach to different people.
• Openness to new knowledge and experience.
• Initiativity.

Column "work experience"

We have already said that this section is the most important in the resume of the applicant for a managerial position. Therefore, the specialist should pay great attention to filling it out. The information provided should be concise and concise. The reader's attention is focused only on important details in the career. And most importantly - the data must be exclusively truthful. It is possible that the HR manager will contact the former employer of the deputy head of the human resources department to verify the accuracy of certain facts of the work biography.

About each past place of work, information is indicated as follows:

• Employment period. The time period is indicated in the same way as in the work book.
• Full job title.
• Full name of the organization, brief information about its activities - a bank, a metallurgical company, etc.
• Official website, email address, phone number of the person in charge, which will give the HR manager access to your former employer.
• Employment type: full/part time, shift, business trips.
• Professional skills used in the performance of job duties.
• List of achievements in this workplace.

Let's look at a small example:

• Head of Cooperation Department.
• PJSC "Procurement-Omsk".
• Field of activity: procurement, supply.
• Working period: 3.10.2010-5.08.2014. Total term: 3 years 9 months.
• Used professionalskills: procurement of products, organization and planning according to the nomenclature of procurement activities; company budget management, cost control; pre-contractual / contractual work with partners, reclamation activities; selection of suppliers, assessment of their competitiveness; search for alternative partners.
• Achievements in the workplace: optimization of production costs, reduction of enterprise costs, stable provision of the company's material needs throughout the work life.

Deputy Head of Department - a position that is typical for different enterprises and organizations. Hence, the job descriptions of the deputies will differ in the content of the sections. However, when looking for a job, the general standards for writing a resume, indicating information about work experience are relevant.