How to open a bar from scratch: step by step instructions

2024 Author: Howard Calhoun | [email protected]. Last modified: 2023-12-17 10:16

Today, in almost every country, there are a great many such establishments. As a rule, hookah bars, sushi bars or places of interest (for example, sports-themed projects) are considered especially popular. In this article, you can find the answer to such an interesting question: how to open a bar from scratch. Step-by-step instructions, useful tips and practical situations - the reader will be able to learn about these and other equally interesting nuances in the process of reading the material.

Bar theme

Of course, to begin with, it would be appropriate to define the concept of the bar directly. Such an obsession “I want to open a bar!” - this is not so bad, but when it comes to practice, some difficulties and pitfalls appear. However, with a great desire and a corresponding desire, everything is possible in this life.

So, initially you need to choose one of three mutually exclusive paths:

• Establishment of democraticcharacter with a small number of dishes in the range (about a dozen) and affordable prices.
• Great range of food and drinks at reasonable prices. It is important to add that the cost of dishes in this case is an order of magnitude higher than in the previous version.
• An elite bar with a wide range of dishes and, of course, high prices.

After the issue with the concept of the institution is resolved, it is necessary to think about what is needed to open a bar? Where to start? The answer to this question can be found in the next chapter.

Registration type

Opening a bar from scratch is not an easy task. Therefore, in the case of a firm intention to implement this idea, it is necessary to stock up on strength and patience. After the concept is defined, it is necessary to decide what type of organizational and legal registration will be appropriate in this case. How to open a bar? To date, there are the following registration types that are suitable for such establishments:

• Individual entrepreneurship (IP).
• Open Joint Stock Company (OJSC).
• Closed Joint Stock Company (CJSC).
• Limited Liability Company (LLC).
• Additional Liability Company (ALC).

Immediately after this decision, on which, one way or another, the taxation system (simplified or general) will depend, you can continue to think about how to open a bar in a small town or a large metropolis.

Expert Tips

By the way, experts advise in terms of the organizational and legal type of registration to choose individual entrepreneurship. Why? The fact is that this option allows you to make taxation easier several times, and therefore, to conduct the business itself in an independent way.

In the case of choosing a limited liability company, personal property complexes will not be entered directly into the debt account. How to open a bar under this kind of circumstances? It is important to note that the considered organizational and legal type of registration significantly complicates the work with the tax service. In addition, the procedure for selecting employees in terms of accounting business is becoming more difficult.

Required documentation

How to open a bar? After the issues of the concept and type of registration of the institution are resolved, it would be advisable to collect all the necessary documentation, which includes the following papers:

• Special permission document to open a bar. It can be obtained from the Russian Consumer Supervision. To do this, you should provide an opinion related to the supply of raw materials and the finished product; a certificate confirming the passage of the stage of state registration of the institution; an agreement for the purchase of premises or a document confirming its lease, as well as the results of a medical examination from the relevant specialists.
• How to open a beer bar? Of course, this requires a license for the sale of alcoholic beverages.drinks.
• License to sell tobacco products.
• Free Retail License.
• How to open a bar? The last document required to be submitted to the relevant state authorities is a business patent. As a rule, this kind of paper is issued by the local administration.

Important comments

Opening a beer bar from scratch or an institution of a different concept is possible only if all of the above documents are available. It is important to add that this list is complete, but it happens that state authorities additionally require official confirmation of the presence of a safe in an institution.

If the entrepreneur is sure in advance that he will not be able to overcome the procedure for completing the entire package of documentation, then it is advisable to contact specialists in the relevant field. They, one way or another, know about all the nuances of the necessary procedure. It is important to add that the cost of such a service is approximately five hundred dollars. But it will be possible to save a significant amount of time on going through the authorities and your own nerves.

Financial matter

How much money is needed to open a bar? It should be noted that absolutely all costs can be classified in accordance with three main categories: key, fixed and variable. Of course, in any case, an entrepreneur will need funds to buy or rent premises, repair and finish, supply all communications,which are not enough or necessary, the purchase of furniture products, equipment and utensils, the organization of advertising activities (which has also recently cost a lot), and also for the preparation of the necessary documentation.

First stage - search for premises

Having considered all the theoretical questions, it would be appropriate to move on to practice. The procedure for finding a room is determined by a number of important nuances. One of the best options is the first floor of a non-residential type house. The once popular basement bars now scare customers, and they also create many additional problems, for example, with sewerage or air conditioning. In order to make sure that the choice of a particular room is appropriate, you need to check the following nuances:

• Convenience and safety in terms of access or approach.
• Quality utilities.
• Possibility of entering into a long term rental for profit.
• The new owner has some residual rights.
• Having additional space directly to bring new ideas to life.

Second stage - recruitment

It is important to note that the bar for 20-25 seats requires the following staff to seat guests:

• Administrator of the hall.
• Accountant.
• IT Specialist.
• Manager.
• Cashier.
• Several waiters.
• Guard.
• Two bartenders working, usually in shifts.
• Cleaner.

If there are hot dishes in the restaurant menu, this list must be supplemented by the chef and several of his assistants. It is important to note that the recruitment procedure should be carried out as carefully as possible in order to avoid dishonesty and theft. It should be expected that periodically it will be necessary to conduct training and certification of employees. So, being literate, they will be able to improve the reputation of the institution, which means attracting new customers.

Third step - equipment

To open a bar, you will need different categories of equipment, namely:

• Refrigeration equipment (refrigerators, wine display cases, bar equipment).
• Heat equipment (crepe makers, ovens, stoves, heat showcases, barbecue makers, and so on).
• Bar equipment (blenders, coffee grinders, mixers, toasters, juicers, etc.).
• Electro-mechanical equipment (vegetable slicers, bread slicers, etc.).

Moreover, do not forget about sinks, trash cans, cabinets, ventilation umbrellas, scales, distribution lines, shelves and so on. In general terms, it is necessary to spend about 200,000 rubles for the purchase of the listed equipment for a small scale bar.

By the way, this list did not include air conditioners, office equipment, and utensils. To purchase these items, you will need about 300000 rubles. In the case of renting a room, the amount is 60,000. It is worth remembering that absolutely all the nuances depend on the region in which it is planned to open an institution. In annual terms, this is approximately 720,000 rubles.

Also, do not forget about the salaries of the bar staff, as well as the purchase of alcohol and products. It is important to note that the first month after the opening will serve as a serious reason to spend about 600,000 rubles on these events. In the subsequent stages of the institution’s life, about 200,000 rubles will be spent on this.

What risks should be considered when opening a bar?

Like any business, the case under consideration has its pitfalls, including:

• A significant level of theft, which often reduces absolutely all the efforts of the owner of the establishment to zero. To avoid this, it is necessary to put in order the system of control over the waiters and the barista.
• The presence of high competition, which is growing every year. It is necessary to determine your own advantages and form a creative concept in order to have a lot of guests in the bar.
• Entertainment or business? The fact is that a bar is a good entertainment for customers, but not for the owner. So, it is necessary to take business seriously to secure big profits.
• Even in the process of renovation, you should use design services so that guests want to visit the bar again and again. It is important to note that the furniture must be appropriate to the concept. In addition, no one will argue with the fact that people do not like cold walls andpoor lighting.