Non-state examination of budget documentation: what is it?

2024 Author: Howard Calhoun | [email protected]. Last modified: 2023-12-17 10:16

The construction of any object cannot do without estimates. They are necessary to complete the procedure for erecting objects. Non-state examination of estimate documentation is the action of studying, analyzing construction papers. These include projects, estimates. The event is carried out on the basis of the rules in force in Russia. Read more about this in the article.

The task of the event is considered to be the timely prevention of errors that may appear during the design of sections of the project, bringing the documentation in line with the technical regulations and the urban planning plan. Non-state examination of the estimate documentation allows you to check the calculations that are in the estimate, as well as the ratio of cost and volume. The correspondence of the prices indicated in the documentation with their real value is being established. If exceedances of the plannedexpenses, the circumstances that caused it are checked.

When is the event needed?

The procedure is carried out on the basis of papers to resolve disputes related to the correctness of the indicated prices, accounting for appreciation factors and violations of the regulatory framework. Event needed for planning:

• construction;
• reconstruction of objects;
• overhaul.

With the help of expertise, disputes are resolved over the timing of the delivery of an object or part of it. It is mandatory to check the documentation for construction and for compliance with the current norms of the law. An examination is performed in cases where it is necessary to determine the technical condition of an object after a natural disaster.

Verification is applied to documents related to the technical analysis of the building during its deformation, reconstruction and in some other cases. The event is required in case of accidents or emergencies at the facility and in insurance cases related to these events.

Foundations

On the basis of what is a non-state examination of project documentation carried out? In criminal proceedings, only a judicial review is carried out. She is appointed by a court decision, the decision of an investigator, an inquiry specialist or a prosecutor.

The result is an expert opinion that will be competent for the court. It is used to prove or disprove information. In civil proceedings, an extrajudicialexpertise. It is carried out at the initiative of any participant. The result of the event is the conclusion of a specialist.

Views

Checks can be state and independent. Because of this, some of the nuances of the procedures differ. If the facilities are of federal importance, then the event will be state. These are buildings for which construction the state budget is spent. These include:

• unique buildings;
• complex and dangerous objects;
• secret rooms.

In other cases, a non-state examination of project documentation is performed. What it is? This is a procedure performed by private organizations. Such objects are not financed by the state budget. Non-state examination of budget documentation is carried out without bureaucratic nuances and strict administration. In addition, this procedure is cheaper.

With this type of event, it will be possible to find out the comments that the customer can correct. Managers of such firms always advise clients on issues of interest. In cooperation with state experts, this will not work, only an official request is possible.

Rules

Non-state examination of estimates is carried out on the basis of uniform rules. First, a detailed work plan and the desired result are discussed with the customer. The goals of the event, its composition, price and deadlines are determined. Then you need to prepare documents that will provide specialists with valuableinformation. Then an independent examination of the project documentation will provide accurate conclusions.

When the contract is signed, the experts perform a detailed study of the documentation. The study time can take 1 week or 1 month. The term depends on the complexity of the object, the volume of documents. After verification, the customer is issued papers with the results. If there are inaccuracies, errors, violations, experts provide advice on how to eliminate them.

Documents

In order for a non-state examination of estimate documentation to be carried out, you must provide:

1. Application (1 piece per estimate).
2. Letter to management.
3. Identification data for the object.
4. Estimated documentation - in paper and electronic form.
5. Scope of work or project.
6. Assignment for the project.

If the procedure is determined by the court, then a ruling on appointment is required. The firm must check the complete set of documents within 3 working days from the moment of its receipt.

Where is the best place to order?

You can order the procedure in a private or public company. In the first case, the price may be higher. But the event will be carried out faster. According to Art. 50 of the Town Planning Code of the Russian Federation, the company must have accreditation. Non-state examination of budget documentation is carried out in private firms. The examinations of these companies have the same legal force as in public institutions. It is possible to check alldocumentation or part of it.

The state procedure is carried out on the basis of legal proceedings, by decree of local authorities or at the request of the parties to the construction. Citizens themselves rarely apply for such services to state organizations. Activities are carried out based on the same rules.

Results

Often, non-state examination of estimate documentation reveals an overestimation of construction costs. These are labor costs that are not justified. They also include the cost of transport, equipment and materials. There are often intentional mistakes.

Sometimes the construction time is overstated, which increases the actual costs. Violations related to the difference in value in different periods are determined. The result of the procedure can also be positive if everything in the documentation is filled out according to the standards and engineering surveys. The result of the event is also negative. In case of disagreement, the customer or contractor can challenge this in court.

Design and estimate check

Non-state verification of design estimates allows you to identify errors and violations in it. Often this is due to carelessness or incompetence of the employee. Sometimes the price of an object is deliberately underestimated so that the customer chooses this particular project. Similar situations happen during tenders.

Expert commission can detect fraud when the construction price is inflated, and then the funds are embezzled. Ordinary shortcomings also lead to various difficulties infurther. For example, if more building materials were purchased, which will not be beneficial to the customer and contractor. Conducting a non-state examination of design and estimate documentation will avoid fines for inappropriate paperwork. This is necessary to protect against disagreements with customers and investors, and also save time.

How is value determined?

The price of the procedure depends on:

• documentation volume;
• Urgency;
• number of necessary reconciliations and calculations;
• engaging specialists;
• execution on weekends or holidays;
• departure to the client;
• preparing a duplicate report.

Cost may depend on other factors. Price calculation is carried out with the conclusion of the contract.

Estimate errors

Usually, with the execution of the procedure, estimator errors are detected. Often they are associated with:

• inaccuracies in calculations;
• incorrect costing of the plan;
• not matching coefficient definition;
• mixing reference prices;
• overestimation of the cost of equipment and materials;
• overstatement of labor costs;
• increased transport costs;
• an increase in the construction period.

Mistakes are revealed by careful checking of the documentation. Procedure initiated due to accidental or intentional overstatement of construction costs.

Changes

An expert's opinion with the designation of errors in documents provides an opportunity to make changes to them. You can create a patch volume that lists any corrected inaccuracies. But changes are made to the same documentation with the corresponding footnotes.

When changes are made, the documents are sent for a secondary state examination. It is carried out in the same way as the first time. Based on this event, a new conclusion is made. It will be positive if the inaccuracies are successfully corrected on the basis of the current norms of the law. If errors are found, then the decision will be negative, so it is necessary to re-introduce changes.

State expertise is mandatory after the preparation of all documents. Thanks to this, the customer will not allow cost overruns before the start of construction. A non-state procedure is carried out at any stage of the construction of objects.

Do I need a state estimator?

Many firms don't know if they should hire an estimator. This specialist will be needed only if he is loaded with constant work. In addition, the costs required for its maintenance should be less than for attracting other specialists.

As a result, the result is determined not by whether a person is in the office or he was hired on an outsourcing basis, but by the level of his professionalism. When drawing up an estimate, it is required to take into account the current standards, as well as to justify each stage of work. With the implementation of suchactivities should take into account the technical part of the project, and the estimator needs to refer to the points of the documents, apply only the current prices and local regulations.