2024 Author: Howard Calhoun | [email protected]. Last modified: 2023-12-17 10:16
For the implementation of public procurement in budgetary organizations, a special structural unit is formed or a responsible person is appointed - a contract manager. There are provisions in federal law that govern this issue. The main regulatory act is Federal Law No. 44. In accordance with it, local documents are accepted. One of them is the job description of the contract manager. Consider it in more detail.
Field of activity
The job description of a contract manager of a budgetary institution defines the limits of the competence of the responsible person. Its main task is the implementation of procurement. The activity of a person begins with planning and determining the contractor (supplier, performer). At the final stage of the work, an analysis of the effectiveness is carried out, an assessment of the completenessfulfilled the obligations stipulated in the contract. Of course, the job description of a contract manager of a budgetary institution contains many more points.
Specifics
Before determining who exactly will act as a contract manager, the head of the institution must study the provisions of Federal Law No. 44. The regulation provides for two options. In the first case, the head can form a special service. It must be attended by more than two people. At the same time, functional responsibilities can be distributed between them. For example, one prepares the task, the second - reporting, the third - establishes links with the performers, the fourth monitors, and so on. Another option is to transfer the entire set of powers to each employee. In this case, the manager can determine a specific area of work for each specialist. If their activities will cover the same areas, it makes no sense to form a separate unit. In such a situation, it is more appropriate to appoint one person. Then the corresponding job description of the contract manager is drawn up. According to Federal Law 44, employee training is a mandatory procedure.
Nuances
The leader must take into account one more circumstance. In the field of public procurement, employees perform many different actions. Incorrect adoption of this or that decision can lead to various legal consequences - fines and other sanctions. In this regard, responsible officials shouldbe able to receive qualified assistance if necessary.
Need for training
Earlier, before the Federal Law No. 44 came into force, the duties of the manager included drawing up an application and monitoring the correctness of placing an order. As a rule, the actions of the responsible person were limited to this. Today, the job description of a contract manager under 44 Federal Laws provides for a significant amount of responsibilities. The authority of the employee includes the full provision of the procurement process. In addition, the responsible person is currently calculating the risks and likely consequences of his decisions. In this regard, the management of the organization should pay special attention to the training of employees. Employees with experience in the field of procurement, specialized secondary or higher education can improve their qualifications once every 3 years. The number of hours can vary from 16 to 250. In the absence of professional education, however, courses will not be enough. In such situations, it is advisable to undergo retraining.
Job description of a contract manager under 44 FZ (sample)
There is a model normative document that establishes the main duties of the responsible person. Meanwhile, the job description of the contract manager can be supplemented by the head. The responsibilities of the employee, first of all, include the development of a procurement plan. The employee has the right to make adjustments if necessary. Certain provisions are mandatory for employeesregardless of the type of organization. For example, the job description of a contract manager at a school provides for the duty of the responsible person to post the procurement plan in a single information base.
A similar prescription is contained in the local acts of other organizations. The job description of a contract manager in a preschool educational institution also includes the preparation of a schedule. The employee can also correct it and is obliged to place it in the EIS. The tasks of the employee also include drafting contracts, notices of events, sending invitations to suppliers (executors), if they are determined by a closed method. Responsibilities include procurement, execution of contracts. It should also be noted that the job description of the contract manager under 44 FZ instructs the employee to consider complaints from suppliers, prepare materials for resolving disputes in the claim procedure and lawsuit proceedings. These tasks are considered basic. The head, as mentioned above, can add certain items to the local act. However, this should not violate the interests and rights of the employee.
Conclusions
The job description of a contract manager according to 44 Federal Laws includes duties, the fulfillment of which involves the performance of many routine actions. The employee prepares documentation, collects the necessary information, performs an audit andmonitoring. He needs to constantly interact with other employees, establish relationships with suppliers, contractors and performers. Placing information on the Internet, control and support of purchases are also the responsibility of the manager. The specialist also has to solve various problems, visit supervisory authorities, courts. Quite a lot of work. For one person to cope with it, he must have the appropriate knowledge and experience.
Responsibility
It is personal. The contract manager is personally responsible for all decisions made by him, the consequences that have arisen as a result of certain of his actions. The basis for the application of measures are various kinds of violations. Depending on the seriousness and severity of the consequences, liability can be administrative, disciplinary, civil, and in some situations, criminal.
Process automation
Currently, many programs are being developed, with the help of which various management decisions are made. Automation of public procurement is becoming more and more popular today. However, programs do not completely replace human labor. Automation speeds up many processes. For example, monitoring, planning, scheduling, notification of suppliers and other activities are carried out using programs. Due to this, labor intensity of work is significantly reduced, time is saved.
Conclusion
Recently, the scope of government orders is becoming very popular. She attractsmore and more people. Today, there are more and more specialists who meet the requirements of federal legislation. At the same time, many of them have not only the necessary knowledge, but also certain experience in the relevant activities. It is worth saying that the activity of a contract manager is quite complicated, but very prestigious.
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