Collegial bodies are What is a collegiate executive body

2024 Author: Howard Calhoun | [email protected]. Last modified: 2023-12-17 10:16

If the decision on the organization of work and the fulfillment of the tasks set is taken by the partnership (a group of officials or authorized persons) at a general meeting (meeting), then such management is called collegial. That is, collegial bodies are bodies in which fundamental decisions are made on the principle of voting by the majority of its members after a preliminary discussion, taking into account all the comments made. With such management, control is exercised not by one person, but by a part of the partnership, each member of which has equal rights and bears personal responsibility.

The principle of collegiality is used in the work of all branches of government: legislative, executive and judicial. Political parties, commercial and non-profit organizations are guided by the same principle.

Causes of occurrence

Collegiate bodies are authorities that were created in connection with the need to eliminate various errors in the decision-making process. In addition, the need for collegiality is related to other points:

• with the vital necessity of educationlegislature and judiciary;
• so that the interests of all parties are fully taken into account;
• so that the executive bodies would not be tempted to carry out arbitrariness and lawlessness.

That is, collegiality acted as a counterbalance to unity of command and was a defense mechanism against the human factor.

Varieties

Legislative collegiate bodies: Parliament, Senate or National Assembly; judicial: Council of Judges (Supreme Judicial Council), High Qualification Board of Judges; executive bodies: the Cabinet of Ministers, the Council of Ministers, the Council of the Ministry, the Municipal Council (the executive body of local self-government); international collegiate bodies: Council of Foreign Ministers of the CIS, North Atlantic Council.

The exception is the Armed Forces (of almost any country), the principle of which is unity of command. Collegiality can take place (for example, in the form of meetings), but is exclusively advisory in nature. In the Armed Forces of Russia, the only collegiate body is the Court of Officers' Honor, which stands to protect the honor and dignity of officers. The members of this body develop certain decisions within their competence. The commander of the formation cannot influence the adoption of these decisions in any way. He only has the option to appeal them.

There are areas where collegiality may not necessarily be expressedthe presence of one or another collegial executive body. Decisions about the problems that have arisen are made at workshops organized as needed. Such a system exists, for example, in education, he alth care, business, sports, as well as in religious administration.

How the work is organized and what is included in the mandate

How are the activities of collegiate bodies (CBs) organized? What is the range of their powers?

Duties of the collegiate body:

• to promote interaction between heads of various departments;
• to bring to the attention of the meeting participants about the decisions taken in the current situation;
• clarify and improve methods for implementing solutions;
• contribute to the improvement of personal relationships between members of the collective executive body.

Functions of a collegiate advisory body (for example, an expert council, committee), which does not replace the work of specialist experts, but complements it:

• deeply study any issue and present a conclusion about its essence;
• coordinate actions to combine the knowledge of several specialists on a specific problem.

The activities of the collegiate body, whose powers include making final decisions, are relevant if there is no line management to perform this function or it needs help in making particularly responsible decisions.

Work of the collegiate bodythe power that controls the implementation of decisions is aimed at different types of activities of organizations:

• strategy and policy (generally);
• management and administrative actions;
• activities of executors who implement the approved decisions.

How the final decision is made

The general decision is developed through lengthy discussions, during which everyone comes to a consensus (that is, the final decision is made by a simple majority of votes). The advantage of the majority strategy is that it is quite simple and obvious. On the negative side is the fact that the minority remains unheard.

A documented overall decision has two parts:

• The first part is a statement of the fact of the existence of a certain issue, as well as an analysis of the situation that has developed in connection with this.
• The second part includes a list of measures that need to be taken to resolve the existing problems, with the obligatory indication of those responsible and the deadlines for their implementation.

The draft final decision can be written in advance, corrected during the discussion, and then adopted at the meeting as a whole. The decision taken is reflected in a regulatory document (for example, in an order or instruction).

Benefits

Main benefits of a collegiate body:

• that a group of people work together (after all, collegiate bodies arepartnerships);
• clear coordination of all services takes place;
• discuss different points of view on the same problem, as a result new ideas are born;
• this work contributes to the creation of conditions for the training of young, budding leaders;
• ensures the stability of the organization by ensuring that, in the process of working together, leaders are aware of the problems of the services with which they have to contact.

Factors affecting the effective work of collegiate bodies

To significantly increase the efficiency of the CO, you need to pay attention to some points:

• The duration of the meeting should not exceed 45 minutes (1 academic hour). Do not be led by those who like to waste time.
• It is necessary to prepare a list of issues to be discussed in advance.
• The productivity of work largely depends on the number of participants: the size of the collegiate group should not exceed 10 people (and be at least 5 people).
• It is necessary to competently prepare for the meeting: organize the distribution of regulatory documents, notify all interested parties of the date and time of the event.
• Set the rules of the meeting.

Executive Collegial Body

Fundamental moments of the activities of the executive collegial body (ECB):

• CRO is headed by a chairman.
• Only an individual (notlegal) may be a member of the collective executive body. Moreover, if he is not a member of the company, he can take part in the meeting, having only an advisory vote.
• Decision-making and organization of work are at the discretion of the members of the collegiate body.
• All decisions are made by a majority vote, and in case of a tie, the chairman has the casting vote.

• Each member has one vote.
• If necessary, committees can be formed from among the members of the collegial executive body to deal with specific problems.
• On the Board of Directors, CRO members should not be in the majority.
• Determining the number of members of the collegial executive body depends on the total number of employees of the company: for example, with a staff of 30-40 people, the collegial body has up to 5 people.
• TIN of the collegiate body includes the TIN of all founding members. This means that only after each of the founders has received their individual TIN, it is possible to compile the full TIN of the organization.
• The duration of the existence of such a body is 1-5 years. After this period, the powers may be renewed either at a meeting of the board of directors or at a general meeting. At the same time, the procedure for approving a new composition may also take place.

In closing

So, collegiate bodies are bodies whose workis to make objective and reasonable decisions regarding the activities of the organization. Collegiality, as well as the involvement of competent persons in the work, make it possible to reduce errors to almost zero and bring the quality of decisions to a high level. In order to avoid abuse of powers, the functions and competence of each such body should be regulated by the Charter of the organization.