Secretary at school: duties, job descriptions, working conditions

2024 Author: Howard Calhoun | [email protected]. Last modified: 2023-12-17 10:16

Work in a specific position involves the implementation of a certain activity by a hired employee. The duties of a secretary in a school are an integral part of the job description for the person holding this position. With the help of this document, you can clearly outline not only the scope of duties, but also other aspects of professional activity.

General provisions of the document

This section of the document usually indicates the procedure for hiring a candidate for a position, the subordination of the secretary in the performance of their immediate duties and the requirements for applicants.

In order to be hired and then serve as a school secretary, the candidate is required to have a vocational education. Alternatively, the applicant may have completed secondary education and completed vocational preparatory courses in accordance with the established program. At the same time, the requirements for work experience are notpresented.

Employment and dismissal are carried out directly by the director of the educational institution. The employee reports while performing the official duties of the secretary at the school directly to the principal.

What guides the secretary

This information is also written in the general provisions section of the job description. It allows you to clearly understand which documents serve as a guide for a specialist who performs the duties of a secretary at a school.

The following documentation should be used as a baseline:

1. Orders, directives, resolutions and other regulatory documents.
2. Standards for a unified organizational and administrative documentation system.
3. Charter and internal regulations of the educational institution.
4. Job description of the secretary.
5. Rules and regulations for labor protection, safety, sanitation within the production, fire protection.
6. Rules of punctuation and spelling.
7. Basic rules for working with office equipment.

Also, it is necessary to take into account those normative and legislative acts that relate to the direct duties of the secretary of the principal of the school. This will allow you to perform your work as productively and efficiently as possible.

Terms of reference

The direct duties of a secretary at school are the most important section of the jobinstructions. It defines what activities a person will have to perform at his place during the working day.

The professional duties of the secretary of the educational unit at the school are as follows:

1. Reception of correspondence received by the educational institution.
2. Correspondence as directed by principal.
3. Record keeping (in electronic form too).
4. Performing operations related to the collection and processing of information (including using computer technology).
5. Monitoring the timely preparation and review of documentation.
6. Compilation of letters, requests, documents and responses by order of the director of the educational institution.

The secretary is in close professional contact not only with the director, but also with the heads of structural divisions of the school, teaching staff and deputy directors. In addition, the performer in this position not only independently fulfills all the rules of the institution, but also monitors the implementation by other employees. It is worth noting that the duties of the office secretary at school are no different from the terms of reference of the secretary of the educational unit.

What a specialist should know

When applying for a job, management requires the applicant not only to have a certain education, but also a baggage of certain knowledge. And the more professional the applicant will be guided by what he needs to know, the morethe likelihood of a good job.

The list of required knowledge includes the following:

1. Legislative. Normative and legal acts regarding the regulation of educational activities.
2. Rules for business documentation and correspondence, the basics of ethics and etiquette.
3. Instructions for record keeping.
4. Rules for working with computer and organizational equipment, using intercoms.
5. The rules governing the creation, processing, transfer and storage of documentation.
6. Structure of an educational institution.

With this knowledge, the work of a secretary at a school and the duties provided for by the position will not cause any particular difficulties. And this, in turn, will increase the likelihood of career growth.

Rights of the secretary

In addition to the duties of the secretary of the educational unit at the school, each position provides for a certain range of specialist rights. They are also written in the job description.

The list of basic rights of a person holding the position of a school secretary includes requesting the necessary materials and information from employees (if necessary, from the administration), finding out the reasons for the delay in the execution of assigned instructions, the requirement to finalize documents in which violations were found. The secretary also has the right to involve school employees in the execution of orders transmitted by the administration, to endorsedraft documentation related to the management activities of the institution, as well as make proposals for improving management activities and improving the process of working with documentation.

Responsibility for position

The secretary at the school bears disciplinary responsibility for inappropriate performance or complete failure to fulfill their immediate duties, the internal regulations of the educational institution, non-use of the rights provided for by the job description. The limits of responsibility are determined by the current labor legislation of the country.

Liability is provided for causing damage to the school or participants in the educational process in the course of professional activities or failure to fulfill the direct duties of a secretary-clerk at the school, provided for by the current job description and local documentation regulating the work of a specialist. The procedure for liability is determined by the civil and labor laws in force in the country at the time of the damage.

Job Interactions and Working Conditions

First of all, it is worth noting that the school secretary works according to the schedule, which is compiled on the basis of a 40-hour work week. However, at the same time, the job description states that the working day is not standardized. When applying for the post of secretary of the educational unit, you should definitely take into account these facts.

In the process of carrying out work, the secretary of the educational institution is in contact with the teaching staff of the school, administrative and service personnel. Interaction is carried out for the subsequent provision of the necessary information received at meetings of the school council, student and pedagogical meetings. Also, the professional duties of the secretary include checking the implementation of the transferred orders, instructions and orders. Personnel, financial and economic activities carried out by an educational institution are also subject to it.

Conclusion

With the help of the job description, the leadership of a school or any other educational institution clearly and clearly provides the range of basic professional duties of a specialist, sets the limits of subordination, professional interaction, outlines the boundaries of an employee's responsibility. When compiling this document, legislative acts regulating the work of various specialists, qualification and information reference books and other methodological literature are taken into account.